The purpose of these procedures is to increase the protection of lives and property through a collaborative effort with The Christ Hospital Department of Safety and Security, the College, and local fire and police departments.
- If fire or smoke is discovered, pull the nearest pull station. When you activate any system device, it will immediately notify the Cincinnati Fire Division and The Christ Hospital Safety and Security Base Station. Notification can also be made internally by calling 111. If you smell smoke, contact The Christ Hospital Safety and Security Base Station at 5-2222 to investigate. When the alarm sounds, evacuate the building immediately using stairwells.
- Those with accessibility issues who cannot take the stairs and are on the second floor of the building should progress to the accessibility safe zone on the landing on the second floor in the (front) southwest corner of the building to await rescue assistance.
- The Registrar, Assistant Registrar, and Front Desk personnel will bring a classroom assignment list, and map of the building with them upon exiting. This document may be used for verifying presence outside the building, as needed.
- Once outside, move to the designated area located on the grass median outside the college on Auburn Avenue. Do not block the entrances to the building.
- Keep streets, fire lanes, hydrants, and walkways clear for emergency vehicles and crews.
- Do not return to an evacuated building unless permitted to do so by a designated official.
- The telephone and email system is powered by an uninterruptible power source and will function in case of emergency.
- Fire alarm systems are connected to an uninterruptible power source and emergency backup generators.
- Building security systems are connected to an uninterruptible power source and emergency backup generators.
Mass Communication of Critical Information
- Faculty, staff, and students will be notified of emergency situations via SchoolMessenger text and phone messaging and Outlook email distribution. It is the student’s or employee’s responsibility to ensure that the College has permission to send emergency text and phone messages to the phone number of their choice. The College must have the correct phone number and phone carrier for the alert message to be sent. Students must check (and update as needed) this information with their advisor at least twice yearly during pre-registration appointments and as changes are made. Faculty and staff must maintain this information in their SONISWeb biographic data file. Students must opt-in with SchoolMessenger to be able to receive text messages.
- Updates to emergent messages will be placed on the college website as available and appropriate.
- Administrative Team members or their designees may send emergency messages.
- Students and Faculty in clinical areas will be notified by clinical faculty phone notification. The faculty member is responsible for notifying students within the clinical setting.
- All students and personnel are expected to follow the directions of the text, phone, and/or email messages for upmost safety.
All announcements related to the College closing as a result of an emergency or major catastrophic event or severe or inclement weather may be announced in the following locations (NOTE: Students, faculty, and staff are asked to check these locations for updates to determine whether or not the College has officially closed):
- Alert messaging through text, email, and phone.
- College website “Home Page” at www.TheChristCollege.edu
- E-mail distribution lists to all students, faculty, and staff
- College Facebook page
- Local television
After being notified of disaster by normal procedures, the president of the college and/or appointee shall:
- Send information and directions through the mass communication of critical information procedures concerning the emergency including:
- Considering cancelling all in-house classes immediately.
- Required faculty and staff will report to the employee pool (Admitting waiting area on C-level) in the hospital.
- Students on campus may also report to the employee pool to assist, but have the option to return home.
- Students already working in the hospital will remain in their areas and await further instruction.
- Students who are off-campus will be notified of instructions following the mass communication of critical information procedure
- Send out additional information as needed at a later time.
- Leave the room door open as you leave unless it is a confidential space.
- Check rooms on either side for occupancy.
- Check the bathroom closest to you for occupancy.
- If smoke is present in the nearest stairway, use an alternate.
- Walk – DO NOT RUN. Remain calm.
- Do not use the elevator. Exits-Use the following exits;
a. Primary: northeast stairway, discharging to the rear driveway.
b. Primary: southwest stairway, discharging along west side of building.
c. Secondary: southwest tunnel, discharging to the hospital first level lobby door, until emergency equipment arrives.
- Upon evacuation, proceed to the grassy area in front of the hospital on the west side of Auburn Avenue. Remain there until directed otherwise by Safety and Security personnel.
- Go to the nearest room or office and follow the direction of professor or administrator.
- Close the door, lock if possible, or barricade the door with tables, chairs, desk, etc. Cover the door window and remove any timetable or room schedule if possible.
- Close all window blinds or curtains, if possible.
- Turn off the lights to give the impression that the room is empty.
- Seek cover under desks or tables; remain low to the ground and away from windows and doors.
- Remain quiet, as if no one is in the room.
- Do not answer the door.
- Call Security at 513-585-2222 and be ready to provide as much information as possible.
- Remain in the secure location until the “All Clear” is received. Lockdown will remain in place until the threat is neutralized.
Active Shooter – Code Silver
If you are concerned that a violent incident may occur, but immediate action is not required, contact Safety/Security at 513-585-2222, your department manager, or a professor/administrator.
Code Silver is a serious act of violence or potential violence which poses an imminent threat to staff or students of the college in which a weapon may be involved.
- If possible flee the area quickly and try to avoid danger. Call 911 and then Call Safety/Security at 513-585-2222.
- Give your location, name and reason for calling.
- Be ready to provide a physical description of the individual:
- If the individual is in a vehicle, attempt to get the vehicle make, model and color as well as the license plate number, if possible, but always maintain your own safety.
- If unable to flee the area and/or the aggressor is in the building, go to a safe location, lock all doors and secure yourself in your space. Refer to Lockdown procedure above. If possible barricade the door and put distance between yourself and the aggressor. Make use of shielding if possible, i.e.: desk, filing cabinet, etc. Remain as calm as possible. Attempt to get the word out to others if possible.
- As a last resort, if the aggressor is in the immediate area and you cannot escape, use countering strategies by distracting the aggressor to help decrease your chances of being a target or by confrontation i.e. throwing objects, yelling, etc. These strategies will be presented in ALICE trainings. Contact the school’s ALICE-trainer for more information.
- All reported incidents or threats of violence will be taken seriously. Reports will be investigated promptly and appropriate action taken.
Bomb Threat – Code Black
- Notification of a bomb in the facility or on the grounds is usually is made by an outside caller. The person receiving the call should record as much data as possible about the call, including:
- Exact words of caller
- Time of call
- Sex of caller
- Speech traits of caller e.g. dialect, ethnic origin, slang, slurred, educated, etc.
- Approximate age of caller
- Location of device
- Detonation time and type of device
- Reason for placement
- Background noises, if discernable
- Repeat all information to your supervisor. Administration will conduct a threat analysis to determine response.
- If asked to do so by security or police, search your area for a suspicious or out-of-place package, box, or container. DO NOT TOUCH IF FOUND! Report any suspicious items to your supervisor, security, or police, and exit area.
- Security or police will order an evacuation if a suspicious object is found. Administration will arrange and direct the evacuation of students, faculty, staff, and school visitors.
- If a suspicious object is found, the Cincinnati Fire Department will carry out removal and/or disarmament procedures. If no object is found, security and Administration will jointly call off the search and instruct those involved to resume normal operations.
The actual movement of the ground in an earthquake is seldom the direct cause of death or injury. Most casualties result from falling objects and debris because the shocks can shake, damage, or demolish buildings. Earthquakes usually strike without warning. In most cases the shock occurs and ends within seconds, which precludes any personal protective action during the tremor. In any event, if you have time, cover your head and shoulders and try to protect yourself from falling objects or shattered glass.
Immediate Response Measures – All Personnel
- Upon detection of shock – remain in place, try to remain calm and think through the consequences of any action you take. Try to remain calm and reassure others around you.
- If indoors, watch for falling plaster, light fixtures and other objects. Watch out for high storage areas, shelves and tall equipment which might slide or topple. Stay away from windows and mirrors. If in danger, get under table, desk, bed, or in a corner away from windows, or in a strong doorway.
- Do not attempt to move seriously injured persons unless they are in immediate danger of further injury.
- If telephones are working, contact Safety/Security Communication Center at 513-585-2222 and report condition of injured persons and damage.
- Check for fire or fire hazards from broken electrical lines or short circuits.
Tornado – Code Gray
In the event of a tornado warning or watch, the following plan will be activated based on the potential or real threat to students, faculty, staff, administration and visitors. In the event of a SEVERE STORM WARNING or TORNADO WATCH the College will not initiate a response. In the event of a TORNADO WARNING, the procedure will be as follows:
- Students, faculty, and staff will be notified through the mass communication procedures, and are expected to move away from windows and glass doorways immediately.
- Everyone will use the stairs and go to the innermost part of the building on the lowest possible floor. The designated areas for the TCCNHS are classrooms B11, B12, and B13 or the tunnel. Do NOT use elevators because the power may fail, leaving you trapped.
- Once in the designated area, protect your head and make yourself as small a target as possible by crouching down.
- Listen for instruction from TCCNHS administration, and do NOT leave the area until the all clear has been given.
Weather Emergency Procedure
TCCNHS takes the position that while the education of all students is vital, where and when conditions warrant, the safety of our students, faculty and staff is paramount. As such, the decision whether the College should close or remain open is based on the overall concern for the College community.
In general, however, TCCNHS practice will be to remain open and to conduct business as usual during periods of inclement weather, except as noted in this policy statement. Therefore, students should expect to attend class during inclement weather, unless otherwise directed. If a student believes he/she cannot commute safely between his/her home and TCCNHS or clinical site, the student is required to notify his/her instructor.
Procedure for Cancellation and Closure
The College will generally base its decision to delay and close/cancel classes on various criteria, including weather forecasts or other media reports, severity of conditions, and/or other environmental or other factors. A general framework for determining to cancel classes:
a. The decision for closing the College will be made by the President of the College or designee, who will coordinate all activities associated with all-weather crisis situations as they relate to the College.
b. A decision to close or cancel day classes will, under most circumstances, be made as early as possible, preferably by 5:00 AM the day in question to get the announcement out to the media in a timely manner.
c. Major road closures (i.e. interstate highways that lead to the College, including but not limited to I-71, I-75, I-74, I-275) within a 50 mile radius due to safety concerns.
d. If the decision is made in the middle of the day regarding evening classes, the decision should be made by noon, if at all possible.
e. On-line courses will be held as scheduled during inclement weather despite closure of the college, unless otherwise directed.
f. If the College does not close/cancel classes, the College will open for business at the stated times located at the front desk and in the student handbook.
g. All announcements related to the College closing as a result of inclement weather or other emergencies will be announced in the following locations (Note: Students, faculty, and staff are asked to check these locations for updates to determine whether or not the College has officially closed):
- Alert messaging through text, email, and phone.
- Local television and news media outlets
- College Website Home Page
- Blackboard Home Page Announcements
- Outlook E-mail Distribution Lists to all students, faculty, and staff
- The voicemail of the College front desk
Closure of the College
Should inclement weather arise or be anticipated that would make it inadvisable to operate the College on a given day, the president or designee may, at his/her discretion, close the institution. In the event that the College is closed, no classes or extracurricular activities are to be held on campus. Closure of the college does not constitute closure of off-campus offerings, such as clinical. Note- please see off-campus offerings section below.
In the event that closure of the College disrupts the design of a particular face-to-face course, the instructor of the course is responsible for determining the need for a “courses meet online” approach. The “courses meet online” approach, if used, will be designed to help meet class outcomes through online course work (i.e. discussion boards, etc.). Faculty will accommodate students by giving soft due dates to give students time to access the internet and complete assignments.
In the event that closure of the College causes a hybrid course to miss one of its pre-scheduled face-to-face meetings, the instructor of the course has the right to reschedule the face-to-face meeting another week using the same time and day of the week.
*Note: While the institution recognizes the need for some students to know as early as possible when classes/clinical are canceled, certain weather patterns or emergencies may not allow for immediate decision-making. Unless the College has formally announced, it is to be assumed that all classes and clinical rotations will continue as scheduled. Students, faculty, and staff who live in remote/rural areas or are otherwise impacted may need to make decisions not to attend classes or clinical rotations based on safety concerns. The College respects this right, but does not guarantee students’ relief in terms of absence or grading.
Reopening of the College
The College will reopen at the beginning of the first complete shift of the workday immediately following the day(s) of closure unless otherwise directed. In the event that weather improves over the course of the day, the president or designee may, at his/her discretion, reopen the College for evening classes, clinical, and/or activities including those hybrid courses that may have a scheduled face-to-face meeting. The decision to reopen the College should be made by noon the day in question, if at all possible.
Courses held at off-campus locations will be subject to the policies and procedures of the governing body (i.e. clinical at The Christ Hospital). The following guidelines will be used when considering cancellation of off-campus offerings:
• If clinical sites are open (i.e. hospitals) then clinical will be held according to the normal schedule.
• If faculty cannot attend they must attempt to get coverage or arrange another clinical day.
• The State of Ohio requires the College to offer the number of clinical hours it advertises. If an individual(s) cannot attend, each student will follow the course syllabus.
• In the event of a level 3 snow emergency in the clinical site’s respective county, clinical will be canceled.
Cancellation of TCCNHS-Sponsored Activities or Events in the Absence of College Closure
Should inclement weather conditions arise or be anticipated that would make it inadvisable to conduct a TCCNHS-sponsored activity or event on a date when the College otherwise remains open, the sponsoring department has the option to cancel or postpone the function.
A civil disorder may escalate a minor disturbance to a major riot through the actions of one or a group of individuals who are well organized. The first ingredient is a cause or reason for upsetting the normal routine or committing aggressive action against the college, hospital, its personnel, visitors, or patients.
- When it has been determined that an individual or group of individuals are on the property on other than official or medically related business, Safety/Security Communication Center should be notified at x52222.
- Safety/Security personnel shall approach individual(s), if safe to do so, and inform party that such activities are not permitted on hospital property and that they must depart immediately or they will be considered trespassing.
- If the individuals do not depart or if approaching the parties involved would jeopardize the safety of individuals. Notify Safety and Security who will notify the Cincinnati police. Any instances of picketing, demonstrations or civil disturbances shall immediately be reported to the Director of Safety/Security, Administration and Public Relations.