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2019-2020 College CatalogLast Updated "Operations" on August 19, 2019

Operations

The Division of Operations provides leadership, supervision, and budget oversight for the operational needs of the institution (i.e. building maintenance, space and facilities, safety and security, parking, etc.). The division includes the departments of Institutional Compliance and Effectiveness and Constituent Relations.

The purpose of Institutional Compliance and Effectiveness serves to integrate sustainable processes by which the College demonstrates its success in accomplishing its mission and meeting its goals; to serve as the College’s stewards by maintaining accountability to its constituents for continuous assessment and quality improvement; and to ensure regulatory and compliance obligations are met. The Department of Constituent Relations provides support to the College community through philanthropic engagement and student, alumni, and institutional advisory council relations.

Safety and Security

The Christ College of Nursing and Health Sciences is dedicated to the safety of College students, faculty, and staff. The College works collaborative with the Christ Hospital department of Safety and Security whose mission is to promote a safe and secure environment that is conducive to excellence in patient care. The department carries out this mission by deterring and preventing crime, educating the hospital staff/employees in all aspects of crime prevention and survival awareness, enforcing hospital rules, city ordinances and State of Ohio laws and investigating complaints, offense reports, auto accidents and any other unusual or suspicious activity on campus.

Emergency Phone Numbers

Updated 8/28/17

Safety and Security 513-585-2222

Cincinnati Police Department (District 4) 513-352-3576

Cincinnati Fire/EMS 513-352-2381

The Christ Hospital Emergency Services 513-585-2235

Rape Crisis Center (24 hours) 513-381-5610

Poison Control 513-558-5111

About The Safety and Security Department

The Christ Hospital Department of Safety and Security is responsible for campus safety at the College. Its jurisdiction covers all campus property. Its personnel do not have arrest authority. However the Safety and Security Department has a close working relationship with local law enforcement agencies, including the Cincinnati Police Department, which assist the Department of Safety and Security when necessary. The College does not have a written memoranda of agreement pursuant to which local law enforcement investigate alleged criminal offenses, but the Cincinnati Police Department, District 4, is notified of all crimes committed on The Christ Hospital Health Network property.

The Christ Hospital Department of Safety and Security is located on B-level of the hospital, near Pharmacy. The staff of professional officers is available 24 hours a day, 365 days per year. _To reach an officer, dial extention **52222 **from any hospital phone, or 513-585-2222 from off campus. Officers in the Safety and Security Department have received private police and security training. In extreme emergencies, Safety and Security will contact the Cincinnati Police Department to assist.

All incidents involving students, staff, faculty, or administration or that occur on college property should also be reported to their direct supervisor or instructor and the Chief Academic Officer. If the incident occurred at a non-TCH clinical location, the person reporting the incident should report this to their direct supervisor or instructor and the Dean of Operations immediately.

TCH Escort Service

Safety and Security offers an escort service anywhere on hospital property to assure safe travel. This service is available seven days a week. To reach the escort service, dial 513-585-5222 or extension 52222 from any hospital or college phone.

Crime Log

The Christ Hospital Safety and Security Department maintains a log of all crimes reported. The crime log is available for the most recent sixty days at any time and is available for public view at the Safety and Security office on 7 North within The Christ Hospital. Requests for crime logs older than sixty days will require up to two business days to fulfill.

Added 10/20/15

Annual Security Report

Annual Security Report and Disclosure of Crime Statistics

TCCNHS is committed to taking the actions necessary to provide a safe and secure working/learning environment for all students and staff. Members of the campus community can feel safe and comfortable knowing that security procedures are in place that represent best practices in the field, and are constantly tested and re-evaluated for their effectiveness.

An Annual Security Report (ASR) and annual disclosure of crime statistics will be prepared by the Associate Dean of Compliance in cooperation with local law enforcement authorities and includes information provided by them as well as by the College’s campus security authorities and various other elements of the College. Each year an e-mail notification is made to all enrolled students that provides the web site to access this report. Faculty and staff receive similar notifications. Hard copies of the report may also be obtained at no cost by contacting the Senior Executive Assistant to the President.

Reporting Crimes

Reporting a Crime or Serious Incident

The College encourages accurate and prompt reporting of all criminal actions, accidents, injuries, suspicious activities, or other emergencies occurring on campus to the Department of Safety and Security and appropriate police agencies even when the victim of a crime elects not to do so or is unable to make such a report. Such reports should be made as follows:

Report the incident to the Safety and Security Department by calling 513-585-2222. It is important that the person reporting the emergency or unusual activity be able to supply as much of the following information as possible:

  • What is the nature of the emergency or unusual activity? (i.e. fire, assault, auto accident, apparent heart attack, bomb threat, personal attack, theft in progress, suspicious person or vehicle, power outage, natural gas leak, burst pipe, water damage, etc.)
  • Are there personal injuries? How many people are hurt?
  • What is the exact location of the emergency or suspicious activity?
  • Name, telephone number and position (student, employee) of the person making the report?

The College has no officially recognized student organizations with off-campus locations. However, if criminal activity occurs while students are attending school sponsored events or training off campus, the reporting procedures are the same as those stated above.

Students are expected to comply and are held accountable to all nursing and student handbook policies. Please review both handbooks for these policies.

Students who report sexual/physical assault crimes to the Confidential Reporters at IMPACT Student Life Assistance will be notified that IMPACT does not disclose their identity to the College, but that IMPACT will notify the College that the incident occurred. This process will help to identify problems and take steps to protect the College community. If the student wishes for the incident to be reported to the College, IMPACT will then provide the College with a Contact Name, Phone Number, and copy of the incident report for additional details.

Following an intake call or disclosure of such an incident later in the counseling process, IMPACT staff will complete a “Non-Identifying Incident Report” and fax it to the Associate Dean, Compliance.

Other Officials to Whom Crimes May Be Reported

Updated 10/17/15, 8/28/17, 718

The College also has designated other officials to serve as additional campus security authorities. Reports of criminal activity can also be made to these officials. They in turn will ensure that they are reported to the Department of Safety and Security for collection as part of the College’s annual report of crime statistics. These additional campus security authorities are:

Maureen Schwab, Associate Dean, Compliance

513-585-2055 or Maureen.Schwab@thechristcollege.edu

Peggy Nicholas, Secretary, Administrative,

513-585-2433 or Peggy.Nicholas@thechristcollege.edu

Carolyn Hunter, Dean of Operations/Presidential Liaison

513-585-2068 or Carolyn.Hunter@thechristcollege.edu

Meghan Hollowell, Dean of College Support Services,

513-585-4841 or Meghan.Hollowell@thechristcollege.edu

LeeAnn Ballard, Secretary, Administrative,

513-585-2433 or Leeann.Ballard@TheChristCollege.edu

Kelly Simmons, Dean of Academic, Chief Academic Officer,

513-585-1317 or Kelly.Simmons@thechristcollege.edu

Bradley Jackson, Dean of Enrollment Management,

513-585-0116 or Bradley.Jackson@thechristcollege.edu

Mandatory Reporting of Child Abuse or Neglect

Added 1/15/16

The Christ College of Nursing and Health Sciences is committed to the safety of all individuals within its community, including employees, students, visitors, and particularly minors who come to campus or attend College activities. Minors come to The Christ College of Nursing and Health Sciences (“College”) campus for a variety of reasons. They may visit as prospective students or for other occasions. Whatever the reason for their presence, the College’s employees are to be particularly vigilant regarding their safety and security.

Definitions: A “minor” or “child” is defined as any person under the age of eighteen years old and any person with a physical or mental disability under the age of 21. Minor and child are used interchangeably in this policy. For purposes of this policy, the term “employee” also includes students who are working with minors in a clinical environment or other similar situations.

Consistent with Ohio law, it is the College’s policy that any employee who knows or has reasonable cause to suspect that a minor has been subjected to abuse or neglect, may be subjected to abuse or neglect, or faces a threat of abuse or neglect shall immediately make a report. “Reasonable cause” does not require that the individual making the observation conduct an investigation prior to making the report of his or her suspicion that a child has been abused or neglected or is at risk of it.

The College will make every reasonable effort to conduct its investigation of reported child abuse or neglect in a manner that protects the confidentiality of the person making the report. However, it may be necessary to disclose details in the course of an investigation or when required by law.

Nothing in this policy is intended to prevent non-employees, such as students and visitors, from making a report if they have reasonable cause to suspect that child abuse or neglect has occurred or may occur. Employees and students in clinical must follow the policy of the clinical site.

Procedure

  1. For immediate danger, call local law enforcement.
  2. Reports are to be made to one of the following:

In Cincinnati

Hamilton County Children Services Agency

Child Abuse & Neglect Hotline: 513-241-KIDS (513-241-5437)

In person report: 222 East Central Parkway Hours: 7:30-4:30, Mon-Fri

Cincinnati Police Department

Emergency: 911

Non-emergency: 513-765-1212 In the state of Ohio

Ohio’s Child Abuse Reporting Hotline

1-855-OH-CHILD (1-855-642-4453) For reporting to agencies outside the state of Ohio

Child Abuse Hotline

1-800-4-A-CHILD In the state of Indiana

800-800-5556 In the state of Kentucky

877-KYSAFE1

To the extent possible, the report should include the following information:

  • The names and addresses of the child and the child’s parents or the person or persons having custody of the child.
  • The child’s age.
  • The nature and extent of the child’s injuries, abuse, or neglect (or the threat thereof) that is known or reasonably suspected or believed to have occurred, including any evidence of previous injuries, abuse, or neglect.
  • Any other information that might be helpful in establishing the cause of the injury, abuse, or neglect (or the threat thereof) that is known or reasonably suspected or believed to have occurred.
  1. After the report has been made pursuant to Section I, the reporter should promptly provide relevant information to the following college official:

Maureen Schwab, Compliance Officer

513-585-2055 or Maureen.Schwab@thechristcollege.edu.

Criminal Investigations

All crimes occurring on TCH grounds should be reported immediately to Safety and Security.

After being notified of an emergency or suspicious condition on campus, the Safety and Security Department will prepare an offense report on the incident and dispatch officers to the scene. If the matter warrants or requires further police intervention, the Cincinnati Police Department will be notified and summoned to the scene to assist with the investigation.

Students, staff, and visitors should report criminal actions, accidents, injuries, or other emergency incidents to one of the campus security authorities identified above. Once reported, the individual making the report will be encouraged to also report it to appropriate police agencies. If requested, a member of the College staff will assist a student in making the report to the police. Anonymous incident reports can also be made.

The College will protect the confidentiality of victims. Only those with a need to know the identity for purposes of investigating the crime, assisting the victim or disciplining the perpetrator will know the victim’s identity. Moreover, the College will withhold the identity of victims in publicly available records, to the extent permitted by law.

Any victim of a crime who does not want to pursue action within the College disciplinary system or the criminal justice system is nevertheless encouraged to make a confidential report to a campus security authority. With the victim’s permission, a report of the details of the incident can be filed without revealing the victim’s identity. Such a confidential report complies with the victim’s wishes, but still helps the College take appropriate steps to ensure the future safety of the victim and others. With such information, the College can keep an accurate record of the number of incidents involving students, determine where a pattern of crime may be developing and alert the community as to any potential danger. These confidential reports are counted and disclosed in the annual crime statistics for the College. There are no formal procedures in place that encourage pastoral and professional counselors to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inclusion in the annual report.

Additionally, upon written request, the College will disclose to the alleged victim of a crime of violence (as that term is defined in Section 16 of Title 18, United States Code), or a non-forcible sex offense, the report on the results of any disciplinary proceeding conducted by this institution against a student who is the alleged perpetrator of such a crime or offense. If the alleged victim is deceased as a result of such a crime or offense, the next of kin of such victim shall be treated as the alleged victim for purposes of this paragraph.

Threat Assessment and Response

The President, Dean of Operations, Dean of College Support Services, Dean of Academics, Dean of Enrollment Management, and Associate Dean of Compliance comprise the Threat Assessment and Response Team. The College’s legal counsel serves as an adviser to the team. Other College personnel and outside resources with relevant areas of specialization and responsibility may be called upon to assist the team, including but not limited Associate Deans, Director of Safety and Security, law enforcement agencies, medical personnel, or other outside experts.

As appropriate to the circumstances of a particular situation, the Threat Assessment and Response Team may engage in activities that include, but are not limited to, the following:

  1. Receiving reports and gathering and analyzing information regarding acts of violence, behavior of concern or statements and/or potential threats posed by individual(s);
  2. Developing, implementing, and monitoring intervention strategies and management plans, with or without the involvement of other College teams or offices as appropriate, that are designed to respond appropriately to statements, behavior and/or circumstances that generate concern that an individual may pose a risk of harm to a member of the College community, including but not limited to, incidents of violence, threatening behavior or statements, unwanted pursuit, stalking, and harassment;
  3. Coordinating with appropriate authorities, including law enforcement, medical personnel, and other outside agencies, as appropriate.

Confidentiality

All reports under this policy will be handled in a sensitive manner. Information will be shared with others only to the extent necessary to assess and manage the situation and in accordance with state and federal law.

Retaliation

Direct or indirect retaliation against a person for bringing a concern of a threat to the attention of the Threat Assessment and Response Team or for cooperating in the team’s inquiry and resolution of a situation is prohibited. This prohibition of retaliation is in effect regardless of the ultimate outcome of the situation. An individual who engages in retaliation under this policy will be subject to discipline in accordance with the College Catalog or other policies applicable to the issue.

Procedure

All students, faculty and staff should be committed to ensuring the safety and security of the campus and workplace environment. As such, anyone who believes that an individual has committed or may commit an act of violence, is engaging in behavior or making statements that generate concern about the potential for violence, or otherwise may pose a threat to the health or safety of any member of the College community should call the Safety and Security Department immediately at 513-585-2222. In case of an emergency, please dial 911.

Individuals should also make a report to one member of the Threat Assessment and Response Team:

Gail Kist-Kline, President

513-585-1414, Gail.KistKline@TheChristCollege.edu

Dr. Meghan Hollowell, Dean of College Support Services

513-585-4841, Meghan.Hollowell@TheChristCollege.edu

Dr. Kelly Simmons, Dean of Academics

513-585-1317, Kelly.Simmons@TheChristCollege.edu

Carolyn Hunter, Dean of Operations

513-585-2068, Carolyn.Hunter@TheChristCollege.edu

Brad Jackson, Dean of Enrollment Management

513-585-0116, Bradley.Jackson@TheChristCollege.edu

Maureen Schwab, Associate Dean of Compliance

513-585-2055, Maureen.Schwab@TheChristCollege.edu

The Associate Dean of Compliance (Dean of Operations in the absence of the Associate Dean of the Associate Dean of Compliance or designee) will serve as the chair of the Threat Assessment and Response Team and, in consultation with other College officials as appropriate, will assess the reported information and determine whether to convene the team.

In cases where an appropriate level of assessment indicates that a report involves a person who poses a threat to self only, the matter will be referred to the appropriate College official (e.g., student matters will be referred to Impact; employee matters will be referred to Human Resources, Employee Health, and supervisor). In cases where available information suggests that the person may pose a threat to self and others, the team will remain involved and will involve the other officials listed here as appropriate. In cases where a referral is made, the team may be re-involved as necessary and appropriate.

In situations where an individual has concerns about someone’s behavior but is unsure whether such behavior constitutes a “threat” to self or others, the individual should report the information to the Department of Safety and Security and to the Associate Dean of Compliance to allow the College the opportunity to assess the situation and respond as necessary:

A. Students: Concerns about statements and/or behavior of students may be reported to the Associate Dean of Compliance, Maureen Schwab, 513-585-2055, or Maureen.Schwab@TheChristCollege.edu.

B. Faculty or Staff: Concerns about the behavior of faculty or staff may be brought to the employee’s manager.


Gail Kist-Kline, President

513-585-1414, Gail.KistKline@TheChristCollege.edu

Faculty and Academic Staff: Dr. Kelly Simmons

513-585-1317, Kelly.Simmons@TheChristCollege.edu

College Support Service Personnel: Dr. Meghan Hollowell

513-585-4841, Meghan.Hollowell@TheChristCollege.edu

Enrollment Management Personnel: Bradley Jackson

513-585-0116, Bradley.Jackson@TheChristCollege.edu

Operations Personnel: Carolyn Hunter

513-585-2068, Carolyn.Hunter@TheChristCollege.edu

Threat Assessment and Response Team Activities

Outline of Potential Threat Assessment and Response Team Activities

Different threats require different approaches to responding. The following outline of potential team activities is intended to provide insight into some of the options that may, among other strategies, be utilized by the team when it is assessing and managing potential threats. It is not intended to be and should not be construed as an all-inclusive or exclusive list, a mandatory procedure, or a “checklist.” The team will assess and manage each situation in accordance with its best judgment and other applicable College policies, and any of the potential activities listed below may or may not be engaged in, depending on the circumstances of a particular situation.

The Department of Safety and Security and/or other law enforcement agencies will usually coordinate all action in cases of a violent incident or imminent threat of violence on campus.

Once information of concern is received by the team, the information will be evaluated and, if appropriate, representatives from the team will be convened (based on the persons involved and team member availability).

The team, or the Team’s Chair or designee, will first determine whether there is an imminent threat of harm or other emergency situation that requires immediate intervention. If so, the team Chair or designee will notify the Department of Safety and Security, may notify law enforcement, seek emergency medical assistance, or take other appropriate measures to address the imminent threat or situation. If not, the team or some portion of the team will usually conduct an initial screening to determine whether a full inquiry is warranted. There may be times when the student or employee making the potential threat will not be permitted on campus until an investigation has been conducted.

If the team determines that there is not an emergency or imminent threat of harm, but that a full inquiry is warranted, the team will conduct a full inquiry to determine whether the person or situation of concern may pose a threat of violence or other harm. As part of its inquiry, the team may obtain information from multiple sources including, but not limited to, faculty, students, family members, or others who may have relevant knowledge or information. Community members are encouraged to cooperate fully with and provide information to the team.

The team will evaluate the information obtained in the course of the inquiry to determine whether the person or situation in question appears to pose a threat of violence or other harm.

If the team determines that the person or situation poses a threat of violence or other harm, it usually will then develop, implement, monitor, and document a management plan designed to intervene and reduce the risk of harm that may be posed by the individual. The management plan may include, but is not limited to, the following (as circumstances and resources may dictate): release of a timely warning; family/parental notification; law enforcement intervention; disciplinary review and action; a behavioral contract; voluntary referral for mental health evaluation or treatment; mandated psychological assessment or other medical treatment; voluntary or involuntary withdrawal or suspension from the College; expulsion or dismissal; modification of the environment or other reasonable accommodations to mitigate risk; collaboration with the identified alleged target(s) to decrease vulnerability; engaging with the person of concern to de-escalate the situation; and ongoing monitoring.

If the team determines that the person of concern does not pose a threat, the team may take no action or may opt to monitor the person or situation for a period of time and re-evaluate the case, as necessary.

Cases handled by the team will generally remain open until a management plan is no longer necessary.

The team will participate in periodic training and conduct periodic assessments of outcomes of its management plans and actions taken.

TCH Building Access

Updated 6/6/16; Updated 9/12/16

The Christ Hospital and The Christ College are private institutions and reserve the right to restrict access and movement on their grounds to staff, students, patients, visitors and others who are conducting business on site. Students and staff are issued I.D. badges. Your I.D. badge serves as your access card to enter parking lots and hospital and College doors and to identify you on the campus and while participating in College activities. All students, faculty and staff are to wear their badges whenever on TCCNHS property or engaged in College activities. Persons without an identification badge visible may be asked to identify themselves and/or to properly display their badge.

  • Student and employee access to the College is by badge only.
  • Students may gain entrance with their access card seven days a week from 5:00 a.m. to 11:00 p.m.
  • I.D. badges cannot be transferred to anyone else under any circumstance.
  • Students who do not have their badge with them and visitors may be granted access into the building from 8-4:30 by the receptionist. Upon entering, they must sign in and wear an identification badge provided at the front desk. Upon exiting, they must sign out and return the identification badge.
  • Recurrent failure to utilize and wear an identification badge may result in disciplinary action for students and employees.
  • The College may be closed to access during extended periods over holiday breaks. These periods will be communicated to students, faculty, and staff via College email.

What if I lose my badge?

If you lose your I.D. badge, report it immediately to Safety and Security at x52222. Current students needing replacement badges should do the following:

  1. Provide the $20.00 payment fee to the Bursar in the Student Accounts Office. Students will be given a notice of payment receipt which they must bring when obtaining their new badge. If your badge has been stolen the $20.00 replacement fee will be waived if documentation such as a police report or written statement from security, can be provided.
  2. Contact the Analyst, College Systems to schedule an appointment for photo (if needed) and badge reissue. Reissue appointments can be scheduled Monday through Thursday from 8am to 4pm.

Visitors in the Classroom

Added 10/21/15

Visitors, including children, are not allowed in classrooms unless they are enrolled participants in the course. An exception is permitted for classes or courses which expressly utilize children as a part of the instructional process. Only registered students and authorized staff/volunteers may participate in field trips, retreats, or other College authorized travel activities.

Weapons Policy

Added 8/24/15

The Christ College of Nursing and Health Science follows the policy of The Christ Hospital related to possession of weapons (policy 1.01.123) on on-campus property. Refer to the administrative policy on the http://mytch.tchhn.com website. The possession, use, or distribution of weapons, explosives or incendiaries shall not be permitted unless specifically authorized and to do so would constitute a major infraction. Additionally, anything used to threaten, harm, or disrupt the College community including but not limited to, firecrackers, compressed air or spring activated guns, pellet guns, BB guns, paintball guns and knives of any type or other items which are deemed threatening by the College are not permitted. In accordance with state law, signs posted on the College building indicate that “Carrying Weapons is Prohibited on this Property”.

“State commissioned law enforcement officers are authorized to retain their firearms while visiting the facility or conducting investigations on hospital premises (policy 1.01.123).”

Penalties for an Infraction:

• Employees incur disciplinary action which may result in a decision-making leave or discharge.

• Student infraction(s) will be addressed by the code of conduct process and may result in a full range of sanctions including dismissal from the College.

• Visitors are subject to sanctions up to and including a permanent no-trespassing order for College property.

Policy Exceptions:

The Dean/President may grant policy exceptions based on unusual facts or circumstances. Exceptions must not violate federal, state or local laws or regulations, including governmental rules. In evaluating a request for an exception, the Dean/President will meet the following standards:

• If there is any question as to whether the exception may implicate federal, state or local laws or regulations, the President and General Counsel must be consulted before the exception is granted.

• Should the facts and circumstances indicate a recurring issue, the Dean/President should consider revising the policy.

• Exceptions to the policies must be documented and maintained by the department making the decision. Policy exception documentation should be maintained for 5 years after the decision is made.

Parking

Updated 10/31/15

Parking is available to students at an off-site designated area. The fee to park is $200 per year ($100 fall semester, $100 spring semester, and no fee summer session). Authorized vehicles are issued a parking badge to use the facility.

Shuttle Bus Service

  • Parking for Christ College students is provided at the Baldwin Building Garage located at 655 Eden Park Drive, Cincinnati, OH 45202.
  • The TCHHN Safety and Security Department provides shuttle service between the Baldwin Garage and the College, Monday through Friday. A schedule of pick ups and drop offs will be communicated to students prior to the start of each semester. After hours and for emergencies students and staff can directly contact Safety and Security.

NOTE: Location of student parking is subject to change based on contracted services and construction.

Additional Parking

  • Limited parking is available on public streets near campus. Vehicles parked in violation of the Cincinnati Parking Authority are subject to a motor vehicle infraction and towing at the owner’s expense. The Christ College of Nursing and Health Sciences is not responsible for the safety or protection of motor vehicles or their contents.
  • Students enrolled in eligible* evening classes and clinicals may be permitted to park in The Christ Hospital employee parking garage (P3), if space is available. Those students who park in the Hospital garage(s) without permission will be subject to tickets issued by The Christ Hospital Health Network’s Safety and Security Department. These tickets should be paid to the Bursar by cash or check. Tickets unpaid at the end of the semester will result in a hold on registration.

*Eligible evening classes and clinicals will be defined and communicated to the students prior to the start of each semester.

Vehicle Assistance

Safety and Security is available to assist stranded motorists with vehicle problems on hospital property. For help, call 513-585-2222 or extension x52222 from any hospital phone.

Posting Signs & Notices on Campus

Revised 8/19/15; Updated 8/17/17; 11/9/17

The main goal of posting signs is to communicate information of importance to the student population, and to communicate information that is relevant to the entire institution. The posting of signs, notices, and paper communications within and upon The Christ College of Nursing and Health Sciences premises and building is restricted to those approved as described in the Policy on Posting Signs/Notices on Campus. Key points of this policy are that only approved signs/notices may be posted. Approvals are to be obtained from the Dean of College Support Services or the Assistant to the President. Any signage without approval will be taken down. For submission procedures please refer to the Policy on Posting Signs/Notices on Campus, which can be located in the offices of the Dean of Operations and the Assistant to the President.

College Emergency Procedures

The purpose of these procedures is to increase the protection of lives and property through a collaborative effort with The Christ Hospital Department of Safety and Security, the College, and local fire and police departments.

Fire Plan

  1. If fire or smoke is discovered, pull the nearest pull station. When you activate any system device, it will immediately notify the Cincinnati Fire Division and The Christ Hospital Safety and Security Base Station. Notification can also be made internally by calling 111. If you smell smoke, contact The Christ Hospital Safety and Security Base Station at 5-2222 to investigate. When the alarm sounds, evacuate the building immediately using stairwells.
  2. Those with accessibility issues who cannot take the stairs and are on the second floor of the building should progress to the accessibility safe zone on the landing on the second floor in the (front) southwest corner of the building to await rescue assistance.
  3. The Registrar, Assistant Registrar, and Front Desk personnel will bring a classroom assignment list, and map of the building with them upon exiting. This document may be used for verifying presence outside the building, as needed.
  4. Once outside, move to the designated area located on the grass median outside the college on Auburn Avenue. Do not block the entrances to the building.
  5. Keep streets, fire lanes, hydrants, and walkways clear for emergency vehicles and crews.
  6. Do not return to an evacuated building unless permitted to do so by a designated official.

Emergency Communications

  1. The telephone and email system is powered by an uninterruptible power source and will function in case of emergency.
  2. Fire alarm systems are connected to an uninterruptible power source and emergency backup generators.
  3. Building security systems are connected to an uninterruptible power source and emergency backup generators.

Mass Communication of Critical Information

  1. Faculty, staff, and students will be notified of emergency situations via SchoolMessenger text and phone messaging and Outlook email distribution. It is the student’s or employee’s responsibility to ensure that the College has permission to send emergency text and phone messages to the phone number of their choice. The College must have the correct phone number and phone carrier for the alert message to be sent. Students must check (and update as needed) this information with their advisor at least twice yearly during pre-registration appointments and as changes are made. Faculty and staff must maintain this information in their SONISWeb biographic data file. Students must opt-in with SchoolMessenger to be able to receive text messages.
  2. Updates to emergent messages will be placed on the college website as available and appropriate.
  3. Administrative Team members or their designees may send emergency messages.
  4. Students and Faculty in clinical areas will be notified by clinical faculty phone notification. The faculty member is responsible for notifying students within the clinical setting.
  5. All students and personnel are expected to follow the directions of the text, phone, and/or email messages for upmost safety.

All announcements related to the College closing as a result of an emergency or major catastrophic event or severe or inclement weather may be announced in the following locations (NOTE: Students, faculty, and staff are asked to check these locations for updates to determine whether or not the College has officially closed):

  • Alert messaging through text, email, and phone.
  • Blackboard
  • College website “Home Page” at www.TheChristCollege.edu
  • E-mail distribution lists to all students, faculty, and staff
  • College Facebook page
  • Local television

Disaster Plan

After being notified of disaster by normal procedures, the president of the college and/or appointee shall:

  1. Send information and directions through the mass communication of critical information procedures concerning the emergency including:
    1. Considering cancelling all in-house classes immediately.
    2. Required faculty and staff will report to the employee pool (Admitting waiting area on C-level) in the hospital.
    3. Students on campus may also report to the employee pool to assist, but have the option to return home.
    4. Students already working in the hospital will remain in their areas and await further instruction.
    5. Students who are off-campus will be notified of instructions following the mass communication of critical information procedure
  2. Send out additional information as needed at a later time.

Evacuation Plan

  1. Leave the room door open as you leave unless it is a confidential space.
  2. Check rooms on either side for occupancy.
  3. Check the bathroom closest to you for occupancy.
  4. If smoke is present in the nearest stairway, use an alternate.
  5. Walk – DO NOT RUN. Remain calm.
  6. Do not use the elevator. Exits-Use the following exits;

a. Primary: northeast stairway, discharging to the rear driveway.

b. Primary: southwest stairway, discharging along west side of building.

c. Secondary: southwest tunnel, discharging to the hospital first level lobby door, until emergency equipment arrives.

  1. Upon evacuation, proceed to the grassy area in front of the hospital on the west side of Auburn Avenue. Remain there until directed otherwise by Safety and Security personnel.

Lockdown

  1. Go to the nearest room or office and follow the direction of professor or administrator.
  2. Close the door, lock if possible, or barricade the door with tables, chairs, desk, etc. Cover the door window and remove any timetable or room schedule if possible.
  3. Close all window blinds or curtains, if possible.
  4. Turn off the lights to give the impression that the room is empty.
  5. Seek cover under desks or tables; remain low to the ground and away from windows and doors.
  6. Remain quiet, as if no one is in the room.
  7. Do not answer the door.
  8. Call Security at 513-585-2222 and be ready to provide as much information as possible.
  9. Remain in the secure location until the “All Clear” is received. Lockdown will remain in place until the threat is neutralized.

Active Shooter – Code Silver

If you are concerned that a violent incident may occur, but immediate action is not required, contact Safety/Security at 513-585-2222, your department manager, or a professor/administrator.

Code Silver is a serious act of violence or potential violence which poses an imminent threat to staff or students of the college in which a weapon may be involved.

  1. If possible flee the area quickly and try to avoid danger. Call 911 and then Call Safety/Security at 513-585-2222.
  • Give your location, name and reason for calling.
  • Be ready to provide a physical description of the individual:
  • If the individual is in a vehicle, attempt to get the vehicle make, model and color as well as the license plate number, if possible, but always maintain your own safety.
  1. If unable to flee the area and/or the aggressor is in the building, go to a safe location, lock all doors and secure yourself in your space. Refer to Lockdown procedure above. If possible barricade the door and put distance between yourself and the aggressor. Make use of shielding if possible, i.e.: desk, filing cabinet, etc. Remain as calm as possible. Attempt to get the word out to others if possible.
  2. As a last resort, if the aggressor is in the immediate area and you cannot escape, use countering strategies by distracting the aggressor to help decrease your chances of being a target or by confrontation i.e. throwing objects, yelling, etc. These strategies will be presented in ALICE trainings. Contact the school’s ALICE-trainer for more information.
  3. All reported incidents or threats of violence will be taken seriously. Reports will be investigated promptly and appropriate action taken.

Bomb Threat – Code Black

  1. Notification of a bomb in the facility or on the grounds is usually is made by an outside caller. The person receiving the call should record as much data as possible about the call, including:
  • Exact words of caller
  • Time of call
  • Sex of caller
  • Speech traits of caller e.g. dialect, ethnic origin, slang, slurred, educated, etc.
  • Approximate age of caller
  • Location of device
  • Detonation time and type of device
  • Reason for placement
  • Background noises, if discernable
  1. Repeat all information to your supervisor. Administration will conduct a threat analysis to determine response.
  2. If asked to do so by security or police, search your area for a suspicious or out-of-place package, box, or container. DO NOT TOUCH IF FOUND! Report any suspicious items to your supervisor, security, or police, and exit area.
  3. Security or police will order an evacuation if a suspicious object is found. Administration will arrange and direct the evacuation of students, faculty, staff, and school visitors.
  4. If a suspicious object is found, the Cincinnati Fire Department will carry out removal and/or disarmament procedures. If no object is found, security and Administration will jointly call off the search and instruct those involved to resume normal operations.

Earthquake

The actual movement of the ground in an earthquake is seldom the direct cause of death or injury. Most casualties result from falling objects and debris because the shocks can shake, damage, or demolish buildings. Earthquakes usually strike without warning. In most cases the shock occurs and ends within seconds, which precludes any personal protective action during the tremor. In any event, if you have time, cover your head and shoulders and try to protect yourself from falling objects or shattered glass.

Immediate Response Measures – All Personnel

  1. Upon detection of shock – remain in place, try to remain calm and think through the consequences of any action you take. Try to remain calm and reassure others around you.
  2. If indoors, watch for falling plaster, light fixtures and other objects. Watch out for high storage areas, shelves and tall equipment which might slide or topple. Stay away from windows and mirrors. If in danger, get under table, desk, bed, or in a corner away from windows, or in a strong doorway.
  3. Do not attempt to move seriously injured persons unless they are in immediate danger of further injury.
  4. If telephones are working, contact Safety/Security Communication Center at 513-585-2222 and report condition of injured persons and damage.
  5. Check for fire or fire hazards from broken electrical lines or short circuits.

Tornado – Code Gray

Updated 7/27/16

In the event of a tornado warning or watch, the following plan will be activated based on the potential or real threat to students, faculty, staff, administration and visitors. In the event of a SEVERE STORM WARNING or TORNADO WATCH the College will not initiate a response. In the event of a TORNADO WARNING, the procedure will be as follows:

  1. Students, faculty, and staff will be notified through the mass communication procedures, and are expected to move away from windows and glass doorways immediately.
  2. Everyone will use the stairs and go to the innermost part of the building on the lowest possible floor. The designated areas for the TCCNHS are classrooms B11, B12, and B13 or the tunnel. Do NOT use elevators because the power may fail, leaving you trapped.
  3. Once in the designated area, protect your head and make yourself as small a target as possible by crouching down.
  4. Listen for instruction from TCCNHS administration, and do NOT leave the area until the all clear has been given.

Weather Emergency Procedure

TCCNHS takes the position that while the education of all students is vital, where and when conditions warrant, the safety of our students, faculty and staff is paramount. As such, the decision whether the College should close or remain open is based on the overall concern for the College community.

In general, however, TCCNHS practice will be to remain open and to conduct business as usual during periods of inclement weather, except as noted in this policy statement. Therefore, students should expect to attend class during inclement weather, unless otherwise directed. If a student believes he/she cannot commute safely between his/her home and TCCNHS or clinical site, the student is required to notify his/her instructor.

Procedure for Cancellation and Closure

The College will generally base its decision to delay and close/cancel classes on various criteria, including weather forecasts or other media reports, severity of conditions, and/or other environmental or other factors. A general framework for determining to cancel classes:

a. The decision for closing the College will be made by the President of the College or designee, who will coordinate all activities associated with all-weather crisis situations as they relate to the College.

b. A decision to close or cancel day classes will, under most circumstances, be made as early as possible, preferably by 5:00 AM the day in question to get the announcement out to the media in a timely manner.

c. Major road closures (i.e. interstate highways that lead to the College, including but not limited to I-71, I-75, I-74, I-275) within a 50 mile radius due to safety concerns.

d. If the decision is made in the middle of the day regarding evening classes, the decision should be made by noon, if at all possible.

e. On-line courses will be held as scheduled during inclement weather despite closure of the college, unless otherwise directed.

f. If the College does not close/cancel classes, the College will open for business at the stated times located at the front desk and in the student handbook.

g. All announcements related to the College closing as a result of inclement weather or other emergencies will be announced in the following locations (Note: Students, faculty, and staff are asked to check these locations for updates to determine whether or not the College has officially closed):

  • Alert messaging through text, email, and phone.
  • Local television and news media outlets
  • College Website Home Page
  • Blackboard Home Page Announcements
  • Outlook E-mail Distribution Lists to all students, faculty, and staff
  • The voicemail of the College front desk

Closure of the College

Should inclement weather arise or be anticipated that would make it inadvisable to operate the College on a given day, the president or designee may, at his/her discretion, close the institution. In the event that the College is closed, no classes or extracurricular activities are to be held on campus. Closure of the college does not constitute closure of off-campus offerings, such as clinical. Note- please see off-campus offerings section below.

In the event that closure of the College disrupts the design of a particular face-to-face course, the instructor of the course is responsible for determining the need for a “courses meet online” approach. The “courses meet online” approach, if used, will be designed to help meet class outcomes through online course work (i.e. discussion boards, etc.). Faculty will accommodate students by giving soft due dates to give students time to access the internet and complete assignments.

In the event that closure of the College causes a hybrid course to miss one of its pre-scheduled face-to-face meetings, the instructor of the course has the right to reschedule the face-to-face meeting another week using the same time and day of the week.

*Note: While the institution recognizes the need for some students to know as early as possible when classes/clinical are canceled, certain weather patterns or emergencies may not allow for immediate decision-making. Unless the College has formally announced, it is to be assumed that all classes and clinical rotations will continue as scheduled. Students, faculty, and staff who live in remote/rural areas or are otherwise impacted may need to make decisions not to attend classes or clinical rotations based on safety concerns. The College respects this right, but does not guarantee students’ relief in terms of absence or grading.

Reopening of the College

The College will reopen at the beginning of the first complete shift of the workday immediately following the day(s) of closure unless otherwise directed. In the event that weather improves over the course of the day, the president or designee may, at his/her discretion, reopen the College for evening classes, clinical, and/or activities including those hybrid courses that may have a scheduled face-to-face meeting. The decision to reopen the College should be made by noon the day in question, if at all possible.

Off-Campus Offerings

Courses held at off-campus locations will be subject to the policies and procedures of the governing body (i.e. clinical at The Christ Hospital). The following guidelines will be used when considering cancellation of off-campus offerings:

• If clinical sites are open (i.e. hospitals) then clinical will be held according to the normal schedule.

• If faculty cannot attend they must attempt to get coverage or arrange another clinical day.

• The State of Ohio requires the College to offer the number of clinical hours it advertises. If an individual(s) cannot attend, each student will follow the course syllabus.

• In the event of a level 3 snow emergency in the clinical site’s respective county, clinical will be canceled.

Cancellation of TCCNHS-Sponsored Activities or Events in the Absence of College Closure

Should inclement weather conditions arise or be anticipated that would make it inadvisable to conduct a TCCNHS-sponsored activity or event on a date when the College otherwise remains open, the sponsoring department has the option to cancel or postpone the function.

Civil Disturbance

A civil disorder may escalate a minor disturbance to a major riot through the actions of one or a group of individuals who are well organized. The first ingredient is a cause or reason for upsetting the normal routine or committing aggressive action against the college, hospital, its personnel, visitors, or patients.

  1. When it has been determined that an individual or group of individuals are on the property on other than official or medically related business, Safety/Security Communication Center should be notified at x52222.
  2. Safety/Security personnel shall approach individual(s), if safe to do so, and inform party that such activities are not permitted on hospital property and that they must depart immediately or they will be considered trespassing.
  3. If the individuals do not depart or if approaching the parties involved would jeopardize the safety of individuals. Notify Safety and Security who will notify the Cincinnati police. Any instances of picketing, demonstrations or civil disturbances shall immediately be reported to the Director of Safety/Security, Administration and Public Relations.

Sex Offender Information

Access of information about registered sex offenders: The campus community may obtain law enforcement agency information provided by the state of Ohio concerning registered sex offenders through the Associate Dean, Compliance or at: .