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2018-2019 College CatalogLast Updated "Support Services" on July 16, 2019

Support Services

The Christ College of Nuring offers exceptional student support.

Department of Student Success

To better prepare students for academic and non-academic success, in addition to life-long learning, the Student Success Department provides social and educational programs grounded in core values, academic accommodations for qualified students, and academic advising.

Counseling Services

Multiple resources are available to students in need of personal support. Students are strongly encouraged to reach out to a College Administrator, the Director of Financial Aid, Registrar, or their advisor. Each of these individuals will be able to listen to the student’s concerns and direct them to the appropriate area for support.

Students in need of personal counseling services for non-academic matters will be directed to contact IMPACT Student Life Assistance (1-866-780-0855). IMPACT is a 247 resource designed to help students manage emotional and academic stress and the demands associated with balancing school, work, daily living, family and relationship concerns. All IMPACT counselors are qualified masters/doctoral level professionals who can help students with issues such as:

  • child-bearing concerns
  • child and elder-care assistance
  • marital difficulty
  • work stress
  • depression
  • anxiety
  • grief
  • financial troubles
  • alcohol and drug-related problems
  • legal assistance

IMPACT’s services are confidential and complimentary. If you feel that you (or one of your family members) may benefit from these services, please contact your advisor.

Students may also contact the Department of Pastoral Services of The Christ Hospital. The chaplains in the department are ministers who are qualified through their training and experience to offer spiritual care to all people in The Christ Hospital. Their sensitivity to individual beliefs and knowledge of different religious practices enable these chaplains to meet people at the point of their need. Offices of the Department of Pastoral Services are located on the first floor of the Hospital, near the lobby, and are open weekdays from 8:30 AM – 5:00 PM. A chaplain is on call 24 hours a day, and a Hospital associate can aid you in reaching a chaplain at any time by calling (513) 585-2000.

Academic Advising

The purpose of academic advising is to enhance the success of our students academically, professionally, and inter-personally. To successfully accomplish this, it is important that the roles and responsibilities of the advisor, the student, and the institution be clearly defined and regularly evaluated, thereby assuring compliance by all participants.

Advisor Roles and Responsibilities

Role: Coach

Responsibilities:

  • Help student set realistic academic and professional goals
  • Motivate the student to achieve those goals
  • Help student regularly evaluate his/her progress toward their goals
  • Work with students as difficulties arise

Role: Mentor

Responsibilities:

  • Work with students to address issues in the area of academics, professional life, and personal skills
  • Model effective skills for the student
  • Listen in a non-judgmental way to student concerns

Role: Facilitator

Responsibilities:

  • Assist the student with the registration process
  • Facilitate discussion with student’s professors when problems arise
  • Direct students to support services or other resources as they are needed

Advisee Roles and Responsibilities

Role: Adult Learner

Responsibilities:

  • Work towards setting realistic goals, establishing priorities, decision-making, and putting the college experience into perspective
  • Demonstrate responsibility for own actions
  • Treat advisor with respect
  • Monitor and discuss progress towards academic goals with advisor

Role: Mentee

Responsibilities:

  • Make self accessible to meet with advisor and actively participate in the advising process
  • Be willing to discuss personal and academic obstacles to success
  • Accept shared responsibility for academic success

Institution Roles and Responsibilities

Role: Manager

Responsibilities:

Provide the resources required for the advising program to successfully accomplish its mission.

Specifically, the institution will provide resources in the areas of leadership, organization, facilities, professional development and training of advisors. It will also provide the necessary protocols and procedures to support the advising process.

Role: Evaluator

Responsibilities:

  • Evaluation of the advising program
  • Monitor student progress through the curriculum and collecting data regarding time to graduation, graduation rates, retention rates, etc.

Role: Communicator

Responsibilities:

Regularly and consistently communicate to faculty and students information regarding any changes to the curriculum, course prerequisites, course sequence, etc.

Adapted from: Faculty Advising Examined: Enhancing the Potential of College Faculty as Advisors, G.L. Kramer (Ed.) (2003). Bolton, MA: Anker Publishing.

Academic Accommodations

Equal Access and Accommodations Policy

The Christ College of Nursing and Health Sciences (the “College”) is committed to students’ equal access to programs, services and activities in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act Amendments Act (ADAAA) of 2008. It is the College’s policy to provide individuals with disabilities full and equal enjoyment of the services, facilities, and privileges of the College. The College does not discriminate on the basis of disability in its admission, recruitment, academics, housing, research, financial aid, counseling, employment assistance, and/or any other service, facility, or privilege available to students or potential students. Further, the College does not screen out, exclude, expel, limit, or otherwise discriminate against an individual seeking admission as a student, or an individual enrolled as a student, based on disability. The College promotes an environment of respect and support for individuals with disabilities.

  1. Students or potential students with disabilities as defined by applicable law have the right to request reasonable accommodations from the College. Where applicable, the College will make reasonable accommodations for individuals with disabilities.

a. Reasonable accommodations may include reasonable modifications to the College’s policies, practices, and procedures where necessary for individuals with disabilities, unless doing so would alter requirements that are essential to the instruction being pursued or to licensing requirements.

b. The College will also provide necessary and reasonable auxiliary aids and services for individuals with disabilities. The College strives to remove barriers for individuals with disabilities and to provide services, facilities, and privileges to achieve equal opportunity for individuals with disabilities. Examples of some areas in which reasonable accommodations may be available include, but are not limited to: classroom and/or testing situations, access to facilities, communication access, registration, and parking.

c. It is important to note, however, that the professions for which the College offers programs may have cognitive, sensory, affective, and psychomotor functional requirements that are essential for the delivery of safe, effective care. Thus, individuals must be able to meet those technical requirements, with or without reasonable accommodation, in order to participate in the College’s programs.

Individuals should consult with Fay Coleman in the Student Success Department, located in room 132 of the College or at (513) 585-2959 for information on the technical standards essential to the practice of professions for which the College offers programs.

  1. Students bear the responsibility for disclosure of a disability and the request for reasonable accommodations.
  2. The College’s Student Success Department Accommodations Office (“SS”) personnel, in consultation with the individual, faculty, staff, and other departments as necessary, focus on assessing each individual’s situation to identify needs and appropriate, reasonable accommodations. Both supportive documentation and a confidential interview with the student help to provide needed information.
  3. The SS asks individuals who request accommodations to provide, in writing and through an interview, a description of the condition for which they are seeking accommodation, past accommodations sought and/or provided, and the individual’s explanation of the condition’s likely impact on educational experiences at the College, in addition to any other information. Information helpful in supporting accommodation requests and assisting the SS in evaluating requests and making determinations may include, but are not limited to, medical records, psycho-educational testing, and school records.

If you do not have copies of this type of information, you are welcome to meet with SS accommodations personnel to discuss obtaining such information and/or other materials that may assist in establishing the existence of a disability requiring accommodation, demonstrating the impact of a disability on the educational experience, and/or evaluating available reasonable accommodations. Documentation and an interview are important tools for determining qualification for accommodation, reasonable accommodations, and developing a plan for providing such accommodations.

  1. Any individual with a disability seeking accommodation should submit the following to SS personnel:

a. Completed application for Academic Accommodations and Services, which is obtainable through SS. The application can also be found in Blackboard under the Student Success tab.

b. As discussed above, supportive documentation, as available, regarding the condition(s) and the need for accommodations. This includes, but is not limited to, your description of your needs in the application; records of past accommodations and services from another educational institution or environment; formal psychological or medical evaluations, and letters from health, education or service providers.

c. When submitting materials, consider the following:

  1. How does your condition(s) affect or how may it affect your educational experience or participation at the College?
  2. What tools or strategies facilitate your access? What has been successful or unsuccessful in the past?
  3. What barriers can you anticipate to your educational experience or participation at the College based on your condition(s)?

d. Documentation must be submitted within a reasonable time frame. Determination of eligibility for accommodations, development of plans for providing reasonable accommodations, and implementing reasonable accommodations for many conditions may require ample notice. Contact: Fay Coleman (513) 585-2959 for more information.

  1. Following the process outlined above, when a reasonable accommodation is deemed necessary, the SS will develop a plan identifying the student’s condition(s) requiring accommodation, the circumstances for which accommodations are needed, and the reasonable accommodations recommended by the SS. The reasonable accommodations recommended by the SS are determined through the collaboration of the SS, the student, faculty, individual departments and Deans, and outside professionals as warranted, with consideration for essential standards for courses, programs, services and activities, or status of facilities.
  2. The plan developed by the SS will be distributed to those with a need to know to put any accommodation in place. Additionally, the SS will contact individual faculty members to discuss, as necessary, the recommended accommodations and the process for implementation. Faculty members are expected to assist with provision of accommodations when reasonable and necessary without compromise to essential elements of the course or evaluation standards. If agreed upon accommodations are not implemented in an effective or timely manner then the student is encouraged to contact the SS.
  3. If an accommodation is provided, then the accommodation applies on a prospective basis. For example, an accommodation provided does not apply to course work completed before the request for and implementation of the accommodation provided.
  4. SS arranges for the accommodation(s). It is the student’s responsibility to establish and maintain communication with the instructor and for the student to keep up with his/her responsibilities.
  5. Each student is encouraged to maintain close contact with the SS and the student’s instructors and to provide feedback as to the effectiveness of accommodations provided.
  6. Medical information provided by the student pursuant to this policy will be kept confidential to the extent possible, except that information may be shared as necessary to implement accommodations.
  7. Students who have concerns about accommodations provided or not provided or who wish to submit a complaint about discrimination or harassment based on disability, should contact Fay Coleman, Director of Student Success, at (513)-585-2959 or Fay.Coleman@TheChristCollege.edu, the Associate Dean, Compliance, the Associate Dean of their Department, the Dean of College Support Services, the Chief Academic Officer, and/or the College President. The College endeavors to provide prompt and equitable resolution to student concerns.

Clarification of Terms and Conditions

  1. Reasonable Accommodations: Reasonable accommodations include modifications to policy, procedure, or practice and the provision of services that are designed to provide equal access to programs and services for qualified individuals with special needs. Accommodations are reasonable when they do not pose a direct threat to health, safety, or quality of care; when they do not fundamentally alter the nature of a program or service; and when they do not represent an undue financial or administrative burden.
  2. Definition of Disability: The United States’ Americans with Disabilities Act (ADA) defines “disability” as “having a physical or mental impairment that substantially limits one or more of the major life activities.” In addition, the ADA protects individuals from discrimination if they have a record of such impairments or if they are regarded as having such impairments. Additional protections are provided through Section 504 of the Rehabilitation Act of 1973.
  3. Special Need: A special need is a unique situation that substantially impairs or limits potential scholastic success.

Essential Elements of Disability/Special Needs Documentation

  1. Qualified Professional Documentation should be provided by a licensed or otherwise properly credentialed professional who has undergone appropriate and comprehensive training, has relevant experience, and has no personal relationship with the individual being evaluated. A good match between the credentials of the individual making the diagnosis and the condition being reported is expected (e.g., an orthopedic limitation might be documented by a physician, but not a licensed psychologist).
  2. Current Functional Limitations Information on how the disabling condition(s) currently impacts the individual provides useful information for both establishing a disability and identifying possible accommodations. Documentation should be thorough enough to demonstrate whether and how a major life activity is substantially limited by providing a clear sense of the severity, frequency, and pervasiveness of the conditions(s). A combination of the results of formal evaluation procedures, clinical narrative, and the individual’s self-report will be reviewed. While recent documentation is recommended in most circumstances, discretion will be used in accepting older documentation of conditions that are permanent or non-varying. Likewise, changing conditions and/or changes in how the condition impacts the individual may warrant more frequent updates in order to provide an accurate picture. The need for recent documentation depends on the facts and circumstances of the individual’s condition.
  3. Accommodations. A description of recommended current and past accommodations, services and/or medication documentation should include a description of both current and past medications relevant to the student’s perceived disability, auxiliary aids, assistive devices, support services, and accommodations, including their effectiveness (and side-effects) in reducing functional impacts of the perceived disability. Recommended accommodations and strategies should be logically related to functional limitations. The Christ College of Nursing and Health Sciences has no obligation to provide or adopt recommendations made by outside entities. High school special education evaluations, Summary of Performance (SOP) or Individual Educational Program (IEP) may provide adequate information to document a disability. In addition, references to academic weaknesses/learning differences/test anxiety alone may not substantiate a learning disability diagnosis.

Review of Documentation and the Determination of Accommodation

  1. All documentation will be reviewed on an individual, case-by-case basis. This calls for an individualized inquiry, examining the impact of a student’s perceived disability on the individual and within the specific context of the request for accommodations.
  2. Determination of accommodations is an interactive process. When the student applies for accommodations, permission is granted to the Department of Student Success to contact the evaluator for clarification of any information (test results, conclusions, recommendations, etc.) contained in the documentation unless stated otherwise in writing at the time of the application. An interview with the student will be conducted in order to inquire about the perceived disability, understand its impact and identify appropriate accommodations. The institution and the individual with a perceived disability will determine appropriate accommodations.
  3. Documentation of a specific disability does not translate directly into specific accommodations. Reasonable accommodations are individually determined and based on the functional impact of the condition and its likely interaction with the environment. As such, accommodations may vary from individual to individual with the “same” disability diagnosis and from environment to environment for the same individual.
  4. The granting of an accommodation does not mean the applicant is regarded as disabled. Use of the term “disability” in or the granting of an accommodation under this policy does not mean that The Christ College of Nursing and Health Sciences has concluded that any student or applicant is disabled within the meaning of the Americans with Disabilities Act (ADA) or any other statute.
  5. The Department of Student Success assists students with special needs in arranging accommodations for tests that are part of required course work.

Students who have completed the necessary steps for special accommodations with the Department of Student Success and have been approved for testing accommodations should follow these steps:

  1. Review the letter sent via email from the Department of Student Success outlining your accommodations. This letter will also be sent to the lead course professor for courses specified by the student.
  2. Complete the Request for Letters document and return to Fay Coleman at Fay.Coleman@TheChristCollege.edu. You must complete a “Request for Letters” document each semester you wish to receive accommodations.
  3. Ask the instructor to complete the “_instructor_” section of the Test Request Form if the Department of Student Success will be involved in the testing arrangements.

a. The instructor may prefer to administer his or her own tests.

b. The instructor should complete the “alternate time” section for students who need to take the exam at a different time than the rest of the class, or for exams that will end after 3:30 PM.

c. Return the completed Test Request form to the Department of Student Success at least three (3) working days prior to the first test date.

Disability Related Grievance Procedure

Updated 12/13/17

The Christ College of Nursing and Health Sciences has designated the Associate Dean, Compliance, Medical Office Building, Office 306, (513) 585-2055 as the individual responsible for the coordination of efforts to comply with its responsibilities under Section 504 of the Rehabilitation Act of 1973 (Section 504) and the Americans with Disabilities Act Amendments Act of 2008 (ADA).

A full statement of the College’s Equal Access and Accommodations Policy, the definition of relevant terms and an explanation of the process for requesting accommodations is located in the College Catalog. Students with concerns or complaints arising out of the College’s responsibilities under Section 504 or the ADA may raise them in accordance with the following grievance procedures:

Informal Resolution

Any student who feels that he/she has been discriminated against on the basis of a disability, or who feels that a requested reasonable accommodation has not been provided or implemented in an effective or timely manner, or who feels that he/she has been subjected to an act of discrimination or harassment on the basis of disability* is encouraged to first attempt to resolve the matter informally with any individuals involved. Students are free, as part of this informal process, to consult with the Associate Dean, Compliance/Disability Coordinator for concerns or complaints related to academic accommodations, assistive technology issues, instructional issues, parking issues, and other physical barrier issues.

Formal Resolution

  1. If the student chooses not to attempt an informal resolution, or if an informal resolution is attempted but not achieved, the student may file a formal grievance with the Associate Dean, Compliance. If the complaint is against the Associate Dean, Compliance/Disability Coordinator, the student may file the formal grievance with the Dean of Operations. The contact information for these offices is as follows: Maureen Schwab, Associate Dean, Compliance/Disability Coordinator, Medical Office Building—Office 306, 513-585-2055 and Carolyn Hunter, Dean of Operations, Main College Building Office 124, 513-585-2068.
  2. The grievance must be filed within thirty (30) calendar days of the occurrence of the event(s) giving rise to the complaint.
  3. The grievance must be in writing and signed by the student.
  4. The grievance must contain the following:
  • The name, address, and phone number of the student.
  • The name and position of the person against whom the complaint is made.
  • A clear statement of the complaint and suggestions for resolution.
  • The names of any witness(es) or individual(s) who the student believes has knowledge or information supporting the allegations contained in the grievance.
  • Supporting documentation (including, as appropriate, relevant medical records).
  1. An ad hoc grievance resolution committee will be convened by the Director, Constituent Relations within ten (10) calendar days of the date on which the College receives the formal grievance. The make-up of the committee will vary depending on the nature of the complaint or issue and will include individuals with expertise specific to the disability and/or issue who have been appropriately trained in Section 504 standards and investigative methods. Unless the complaint is against the Disability Coordinator, the Disability Coordinator will be an ad hoc member of the committee. The committee will interview the student, the individual(s) against whom the complaint is made, any individuals identified by the student as having knowledge or information supporting the grievance, and any other involved parties. The committee will also collect and review any documentation or other evidence identified by the student, and other information related to the complaint as appropriate. Medical information provided by the complainant in support of his or her grievance will be kept confidential to the extent possible, except that information may be shared as necessary to implement any resolution of the grievance.
  2. In most instances, the grievance committee will make a good faith decision regarding the merits of the grievance within fourteen (14) calendar days of the date on which it convened. In cases where the grievance committee is unable to make a decision within this timeframe, it will notify the complainant of the need for additional time, the reason, and an approximate date upon which a decision will be made.

a. If the grievance committee, in its good faith discretion, determines that there is reason to believe a grievance has merit, it will notify all parties in writing of that determination, as well as suggest a proposed resolution. The grievance committee will then convene a meeting with the student to discuss the proposed resolution of the grievance and to hear alternative proposals for a resolution offered by the student. The ultimate resolution of any grievance, or determination of whether a new, modified, or additional accommodation will be provided to the student, rests in the sole discretion of the grievance committee and the College.

b. If the grievance committee, in its good faith discretion, determines that there is not sufficient evidence to support the claims made in the formal grievance, it will notify all parties of that determination in writing.

  1. A student who disagrees with the resolution of a grievance, or with the determination by the grievance committee that the evidence provided does not support the claims made in the formal grievance, may appeal to the Dean of Operations. Such an appeal must be made in writing within seven (7) calendar days of the grievance committee’s decision.
  2. In substantiated cases of disability-related discrimination or harassment, the College will take appropriate steps to prevent recurrence and to correct discriminatory effects on the complainant and others, if appropriate.
  3. The College will maintain all documents and other materials related to the grievance proceedings for a period of two (2) years.

Right to Pursue External Complaints

Nothing in this process should be construed as impeding or prohibiting a student from filing a discrimination complaint with the appropriate external governmental agency. Although a student with a complaint is encouraged to attempt to resolve his/her grievance within this procedure, he/she has the right to file a grievance directly with the Office of Civil Rights or the Ohio Civil Rights Commission, before or after the internal process has begun. The internal process will continue through completion, regardless of whether a grievant files a complaint with the appropriate external governmental agency.

Complaint Referral

If, at any point during the informal or formal grievance procedure, it becomes known or apparent that the grievance or concern arises from acts of discrimination or harassment not related to the College’s obligations under Section 504 or the ADA, the grievance or concern will be promptly referred to the Dean of Operations or President of the College as appropriate, pursuant to the College’s Policy Against Discrimination, Harassment, Sexual Harassment and Misconduct, and Retaliation. In such cases, the College will conduct only a single investigation pursuant to the applicable policy and procedures.

Prohibition Against Retaliation

Updated 7/27/16; 12/13/17

Any student who has sought an informal or formal resolution of a complaint or grievance under this Policy, or who has participated in any investigation into such a complaint or grievance, and who subsequently believes he or she has been subjected to retaliation of any kind by any College employee, administrator, or officer, is directed to immediately report the alleged retaliatory conduct to the Associate Dean, Compliance/Disability Coordinator. If the complaint of retaliation is against the Associate Dean, Student Success/Disability Coordinator, the student may submit the complaint to the Dean of Operations.

Reports of retaliation will be investigated promptly in a manner intended to protect confidentiality as much as practical, consistent with the College’s obligation to conduct a full and fair investigation. The party conducting the investigation will notify the student of the results of the investigation.

Non-Discrimination Statement: The Christ College of Nursing and Health Sciences is committed to a policy of non-discrimination on the basis of race, color, creed, national origin, citizenship, religion, ethnicity, age, gender, gender identity, genetics, marital status, sex, pregnancy, sexual orientation, military or veteran status, disability, or any other status protected by local, state or federal law (collectively, “protected statuses”) in the administration of its educational, recruitment, and admissions policies; scholarship and loan programs; and athletic or other College-administered programs. All institutional processes and policies are in compliance with applicable federal and state laws and regulations related to discrimination.

The following people have been designated to handle specific inquiries regarding specific non-discrimination policies:

For inquiries related to disabilities, please contact

Fay Silverman, Director of Student Success. Office: 132. Telephone No.: (513) 585-2959. mailtio:Fay.Silverman@TheChristCollege.edu

For inquiries related to Title IX/Sexual Assault and all other discrimination-related inquiries, please contact

Maureen Schwab, Associate Dean of Compliance/Title IX Coordinator. Medical Office Building, Office 306. Telephone No.: (513) 585-2055. mailtio:Maureen.Schwab@TheChristCollege.edu

Inquiries regarding Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975 can also be made to the United States Department of Education’s Office for Civil Rights (OCR). OCR can be contacted by visiting http://www2.ed.gov/about/offices/list/ocr/index.html or by calling 1-800-421-3481.

This policy applies equally to all persons visiting or attending events at the College. Any visitor who feels that he/she has been discriminated against on the basis of a disability or who feels that he/she has been subjected to an act of discrimination or harassment on the basis of disability is encouraged to first attempt to resolve the matter informally with any individuals involved. However, he/she is free to pursue a formal resolution as outlined in steps 1 through 9 above.

Student Accounts Office

The Student Accounts Office at The Christ College of Nursing and Health Sciences is responsible for student billing, revenue collection, refunds, and posting payments on student accounts. This office also oversees payment plans, financial aid refunds, the collection of past due tuition, and prepares billing statements to agencies that have authorized payment for student accounts. In addition, student loan, grant, and scholarship disbursement to student balances is the responsibility of this office.

Tuition and Fees

Updated 10/1/17; 4/16/18

Tuition and fees are established by The Christ College of Nursing and Health Sciences Board of Directors.

Current tuition and fees for each of the College’s programs can be accessed at https://www.thechristcollege.edu/cost-tuition/

Fees are assessed during the course of study dependent upon the student’s choice of program. The general categories of fees are:

  • Health Fee
  • Learning Resource/Registration and Technology Fee
  • Student Activity Fee
  • Graduation Fee
  • NCLEX Review Course Fee
  • Malpractice Insurance Fee
  • Parking Fee
  • Science Lab Fee
  • Nursing Course Fee
  • Nursing Skills Lab Fee
  • Lost Student ID Badge Fee

All fees are non-refundable.

Payment of Tuition and Fees

Updated 1/11/16; 4/16/18

A Billing Statement (tuition and fees bill) is prepared and mailed to students prior to each semester. Students can view their Billing Statement by logging into SONIS, which will display the charges and credits, including tuition, fees, aid and loans, for a specific semester as a PDF document. Students can access their Billing Statement in SONIS by following the steps below:

  1. Log into SONIS with your Student ID number and your Pin Number

a. If you forgot your Pin a ‘I forgot my Pin’ link is located under the Login button.

b. If this is your first-time logging into SONIS your password is your birthdate (MMDDYY)!

  1. Click the “Financial” link on the left hand of the screen, and select “Billing”
  2. Underneath the School Year and Semester is a link called “Click here to view statement”

It is the student’s responsibility to routinely check their Billing Statement in SONIS to ensure their financial obligations are met by the specified due dates. Tuition and fees, along with other charges must be paid in full or the student must be enrolled in the Tuition Payment Plan by the published tuition and fees due date on the Academic Calendar in order to maintain continuous enrollment.

Ways to pay tuition and fees:

Mail – Check and money order payments may be made by mailing them to the TCCNHS address listed below; DO NOT MAIL CASH! Make checks and money orders payable to The Christ College of Nursing and Health Sciences. Include the student’s name and student ID number on the check or money order.

The Christ College of Nursing and Health Sciences Attention Student Accounts

2139 Auburn Avenue Cincinnati, OH 45219

Debit/Credit CardPayments can be made online by clicking here: https://thechristcollege.secure.force.com/form?formid=217727

There is no additional processing fee for making debit/credit card payments online.

You will need to know your balance and/or amount you want to be charged to your credit/debit card!

In Person– Cash, check, money order, and debit/credit card payments may be made in the Student Accounts Office, Room 130, Monday-Friday 8:00 am – 3:30 pm. You can also call the Student Accounts Office at 513-585-2404 between the hours of 8:30 am – 3:30 pm (Eastern Time Zone) to make a debit/credit card payment over the phone.

Tuition Payment Plan

Updated 4/16/18

The Tuition Payment Plan is an excellent option for those who do not want to pay their bill all at one time prior to the start of the semester. A Tuition Payment Plan Enrollment Form, obtained from the printable forms on the Registrar/Bursar Blackboard home page or outside the Student Accounts Office (room 130), must be completed and submitted to the Student Accounts Office by the tuition due date for that semester.

The plan consists of four (4) payments per semester for Fall and Spring Semesters and three (3) payments for the Summer Session. The Tuition Payment Plan has a nonrefundable enrollment fee of $40.00 for the Fall Semester, $40.00 for the Spring Semester and $20.00 for the Summer Session. The enrollment fee is due with the first payment each semester.

PLEASE NOTE: Payment Plans are semester specific and a new enrollment form must be submitted for each semester the student wishes to participate in The Tuition Payment Plan. We do not offer an annual payment plan.

A student should keep a copy of the Tuition Payment Plan Enrollment Form for their records. The Student Accounts Office may send out notices of due dates however it is the student’s responsibility to know the due dates of the Tuition Payment Enrollment Form. Please refer any payment questions, unusual financial circumstances or issues regarding payments to the Student Accounts Office immediately, so that the College can assist the student in planning or determining possible alternatives regarding payments.

Financial Obligations

Updated 1/11/16; 4/16/18

Students are responsible for payment of all costs associated with attending The Christ College of Nursing and Health Sciences by the published due date on the Academic Calendar. Application for financial assistance does not negate this responsibility. A student’s financial obligation for each semester must be met in order to remain enrolled at the College, and to register for a course in a subsequent session or semester. Unusual circumstances or a financial crisis should be reported to the Student Account’s Office immediately, so that the College can assist the student in planning or determining possible alternatives. Students who fail to meet their financial obligations cannot register for courses, and will accumulate late fees (see Late Fee Policy). If the financial obligation is not met within the designated time period the student will be referred to the Dean, College Support Services, which may result in Blackboard access being disabled, withdrawal from that semester’s course(s) and/or dismissal from the College until all financial obligations have been met. In addition, students are required to meet all financial obligations before grades, transcripts or degrees will be issued.

See Late Payment Policy regarding late fees and Adding a class after the Payment deadline regarding adding a course(s) after being dropped for non-payment.

Former students are required to meet all financial obligations before grades, transcripts or degrees will be issued. Any former student that owes a debt to the College cannot re-apply to the College.

Late Payment Policy

Updated 1/11/16; 4/16/18

It is the responsibility of each student to frequently access his or her account in SONIS and be aware of published payment due dates on the Academic Calendar and/or Tuition Payment Plan Enrollment Form. All student accounts are to be paid –in-full or a student must enroll in the Tuition Payment Plan by the published Tuition and Fees due date for that semester. Payment due dates for students choosing to pay the full balance due prior to the beginning of each semester are published in the Academic Calendar. Students choosing to enroll in the ‘Tuition Payment Plan’ should refer to the ‘Tuition Payment Plan Enrollment Form’ for the payment due dates for the semester.

If payment is not received by the due date, the student will be subject to a $25 per day late fee. The $25 per day late fee will accrue during the designated period of five (5) business days or until all financial obligations (including late fees) have been met. If the financial obligations (late fees included) are not met after five (5) business days from the agreed due date the student’s account will be referred to the Dean, College Support Services, and may result in Blackboard access being disabled, withdrawal from course(s) and/or dismissal from the college.

See adding a class after the Payment deadline regarding adding a course9s) after being dropped for non-payment.

Adding a Class after the Payment Deadline

Added 1/11/16; 4/16/18

Students may add a class after the published tuition payment due date. Payment for the additional class will be due within five (5) business days of adding the course or by the published ‘Last Day for 100% Refund’ for the session the course is in. Registration is not complete until payment is made with the Student Accounts Office. If the student is already enrolled in the Tuition Payment Plan, remaining payments can be adjusted to reflect the additional charges by contacting the Student Accounts Office.

A student can add course(s) after they were dropped from course(s) because payment was not received by the Tuition and Fees due date or during the Late Payment designated period. The student would contact the Registrar’s Office to enroll in the course(s), and contact the Student Accounts Office to make a full payment (plus late fees), or set up a Tuition Payment Plan (including the late fees). Registration is not complete until payment is made with the Student Accounts Office. The Student Accounts Office and Registrar’s Office cannot promise the student will have the same class schedule as they had prior to being dropped for non-payment.

Returned Check Policy

A $15.00 fee will be charged for any check returned. More than two (2) returned checks will result in immediate suspension of your right to pay by check.

Course Withdrawal Refund Policy

Updated 4/16/18

If dropping/withdrawing from a single course or from the College, a student should notify their Academic Advisor about their intention. The student should contact the Financial Aid Office (if they are using Aid) and the Student Accounts Office about how dropping course(s) will impact their financial obligations. If the student wishes to proceed with the withdrawal the Academic Advisor will notify the Registrar to drop the course. The withdrawal is complete when the Registrar has received notification from the Academic Advisor, and has processed the grade and an effective last date of attendance. Students who withdraw from course(s) or the College are responsible for any outstanding financial obligations at the time of withdrawal. If a balance is due then the students can pay in full or make payment arraignments with the Student Accounts Office. See Financial Obligation policy regarding the release of grades and transcripts when owing a debt to the College.

A withdrawal refund is not made unless the student has followed the withdrawal policy. Students may be eligible for a withdrawal refund once the course(s) have been officially dropped/withdrawn. Fees are non-refundable. Refer to the Refund Schedule below for the percentage of tuition refund a student is eligible to receive based on both the length of the course and the official drop/withdraw date filed in the Registration and Records Office.

Notification to an individual instructor or failure to attend class does not constitute an official withdrawal. An effective date of withdrawal and clarification of withdrawal from a course(s) or program at the College is required. An exit interview with the Financial Aid Office is required for students receiving financial aid who completely withdrawal from the College.

Course Withdrawal Refund Schedule

Sixteen (16) Week Semester

Class Days

Refund Percentage

1-6

100%

7-12

75%

13-18

50%

19-24

25%

25+

0%

Eight (8) Week Semester

Class Days

Refund Percentage

1-6

100%

7-12

50%

13+

0%

Refund Dates

Please refer to the Academic Calendars to determine the date of eligibility for a specific tuition refund percentage.

Educational Technology Department

The Educational Technology Department (Ed Tech) supports a collaborative learning environment and student success by steering and managing the selection, implementation and assessment of educational technologies utilized by College and Network constituents.

Blackboard Learning Management System

The College utilizes Blackboard Learn as its web-based Learning Management System (LMS). While the College offers some fully online courses, all courses use the LMS in some capacity (for online assessments, discussion forums, submission of assignments etc.). Each instructor maintains the freedom to use Blackboard as they deem appropriate. Blackboard can be accessed at thechristcollege.Blackboard.com or by way of a link on the College’s website: www.thechristcollege.edu.

SONIS Student Information System

Sonis is a student and faculty reference for registration, courses, schedules, grades, degree audit, billing, and personal information. Sonis can be accessend by going to https://ccnhssonis.com/, Onestop at the college website or My Christ College Portal on the Blackboard login page at https://thechristcollege.Blackboard.com.

BYOD Technology Requirements, Recommendations and Support

Added 5/23/17, Edited 9/19/17, Updated 42019

Hardware and Software Requirements

Students entering the BSN and RN-BSN programs (effective August 2017) will be required to possess a Windows or Mac based laptop that complies with the technical requirements identified below. (For all other students, the items bulleted below are not required but will best support success in coursework at TCCNHS.) Laptops unable to meet hardware and software requirements are not acceptable for use. Public computers, Chromebooks, tablets and smartphones will not suffice as a primary device.

  • Processor: Intel i-series (No AMD processors)
  • RAM: Minimum 4GB; 8 GB preferred. Memory directly affects computer performance when running multiple applications at once.
  • Hard Drive: Minimum 125GB Hard Drive. Free disk space is required for software installation and downloading books. Certain software components require installation for full functionality in online courses.
  • Sound – Video Recording: Working speakers are required. Some courses will require a webcam and microphone, additionally. Course-specific technology requirements can be found in course syllabi.
  • Microsoft Office: The web-based version of Office 365 will be provided to students, accessible via the College Computer Lab(s) and/or Citrix.
  • Wireless Network, On Campus: When on campus, students have access to the Wi-Fi network CON-Student. For best results in connecting, students should have an 802.11ac WiFi adapter, or an 802.11n adapter with support for the 5 GHz frequency band. Student laptops are not permitted to be used on other TCHHN Wi-Fi networks or the TCHHN wired (Ethernet) network.
  • High-Speed Internet Connection, Off Campus: For online learning activities completed off campus, DSL or cable is strongly recommended. A direct connection to a modem/router is also recommended for best results, when off campus. Dial up and satellite internet connections will not suffice for all online learning activities.
  • Plug-Ins: The most recent versions of the following plug-ins are required for use in TCCNHS courses: Adobe Reader, JavaScript, Adobe Flash, and Adobe Shockwave. Mac and Windows users can download Video Lan Client (VLC) to play Windows Media files. Uncheck any additional offers prior to updating or installing the plug-ins listed above.
  • Operating System: Windows 10 or macOS 10.12 or newer.
  • Virus Protection: Students are required to have current antivirus protection installed and running on their laptops.

o For Windows 10 users Windows Defender is already installed. If you feel you need something more robust you can look at Sophos as an alternative.

o For Mac users, Sophos is a highly regarded free antivirus program.

o For malware concerns Malwarebytes is recommended for Windows and Mac users. It does not run in the background, so a scan should be initiated on a regular basis (eg., daily/weekly/monthly) or if malware is suspected.

NOTES:

• Blackboard (Bb) is the Learning Management System for TCCNHS.

• Students should verify minimum requirements for Bb using the Blackboard Browser

Checker located on TCCNHS’s Bb login page at https://thechristcollege.blackboard.com/

• Blackboard Collaborate is TCCNHS’s web conferencing and virtual classroom tool. More information can be found at https://en-us.help.blackboard.com/Collaborate/Ultra/Participant

• Specific curricula for TCCNHS courses may require additional software purchases. These requirements will be provided in the course syllabi.

• The Plug-Ins and Virus Protection listed above can be easily accessed on the BYOD page in Blackboard.

• Students are expected to bring their laptops fully charged for classroom activities and must have administrator access (i.e., the ability to install software). Tips for maximizing battery life can be found on the BYOD page in Blackboard, and use of a portable charger is strongly recommended (more details, below). Testing periods can be lengthy (four hours or more), and while some charging stations are available in instructional spaces, they are limited. Faculty have no obligation to allow students to re-test or make up other classroom activities should a student’s battery fail.

• No student will be denied admission to Christ College based on an inability to purchase a laptop. Financial aid funding may be available to assist students with their computer purchases.

College Technology Recommendations

Internet Browser Add-Ons:

AdBlock Plus: The AdBlock Plus add-on prevents annoying and potentially-malicious advertisements from appearing on frequently visited webpages, including Flash-based ads and popup ads. It can also be configured to block domains known to spread malware, protecting against viruses, Trojan horses, worms, spyware, and adware.

NoScript: The NoScript add-on blocks all scripts from running on a web page unless scripts are specifically permitted. Many kinds of malware are launched via scripts on webpages. These scripts can run in the background, and there may be no indication of an infection until the computer and its data have been compromised. NoScript may require an extra click here and there to set the permissions for various web pages, but it will serve as another line of defense to prevent infections.

All of these programs can be easily accessed on the Ed Tech page in Blackboard.

Portable Charger: A charger that is 30000 Milliamp Hours (mAh) or above, and compatible with the laptop’s power ports. This will be especially important for use during testing periods.

Printer: If you prefer to have printed rather than electronic documents, you will need a printer that is compatible with your laptop. (On-site printing is also available to students.)

IT Support

The Educational Technology Department will provide on-site support for student laptops only as it relates to use of TCCNHS programs such as Blackboard, Citrix, or e-books. This may include, but is not limited to guidance for installation, registration, use and troubleshooting problems. Ed Tech does not provide support for students’ laptops with regard to installation or repair of hardware, installation or configuration of operating systems or third party software, and the removal of viruses and other malware. The rental/purchase, installation and maintenance of required laptop hardware and software are the responsibility of the student.

Christ College maintains no responsibility for supporting personal hardware or software. Any technical assistance does not infer any further technology responsibility or accountability to the user. Users needing troubleshooting assistance beyond TCCNHS system software (e.g., for slow response time) will be referred to a third party vendor. The Ed Tech Department additionally does not support tablet device issues beyond those resulting from TCCNHS system software.

Computer Labs

The Christ College of Nursing and Health Sciences provides a Computer Lab for student use, located in Room 216. This Lab houses 44 partitioned PC workspaces and a networked, multifunctional copy/print/scan device. Satellite Labs are located in rooms 232, 243, the Student Lounge on B-Level, and the Library (located on the first floor of the Christ Hospital building). Each Satellite Lab contains a networked laser printer for student use. The availability of these spaces will be published in a calendar that is posted each week to the outside of each room and on the Ed Tech page in Blackboard. The main Computer Lab is often booked for testing, so students should use the calendar to plan ahead with regard to computer and printer use on campus. Free Wi-Fi is also provided to students in the College and Hospital buildings.

Hours of Operation

The Main and Satellite Computer Labs are open daily for students with badge access to the building. The lab spaces may be reserved for classroom instruction, course exams, standardized testing, registration or training, but designated periods of time are set aside for students’ use. Calendars of availability can be found on the Ed Tech page in Blackboard and outside of each lab space.

Usage

Software installed on lab workstations should not be modified, copied or removed, and users are not permitted to install software on the workstations without permission of Ed Tech staff. Workstations are not to be used for business unrelated to the College.

At no time should files of any sort be downloaded from the Internet. This includes toolbars, file converters, or application updates. All application updates will be managed by the Educational Technology Department.

Maintenance

Hardware and software maintenance is performed routinely on computer lab workstations to ensure that all devices are functional and updated. At the end of each semester, the labs are cleaned and equipment is tested. Student files stored to the desktop are removed.

Etiquette

No eating or drinking is permitted in the labs. Consideration of others working in the Labs is essential.

Acceptable Use Policy

Updated 5/22/17

The use of technology resources creates and expands teaching and learning opportunities that support the efforts of the TCCNHS community to satisfy its mission and vision. Access to these resources is a privilege, and use of them requires the acknowledgement and acceptance of specific responsibilities to ensure that the integrity and security of the systems not be compromised in any way.

The statements that follow reflect the standards and expectations for acceptable and responsible use to be adhered to by members of Christ College, its constituents, and any authorized user of these resources. TCCNHS, as a member of The Christ Hospital Health Network (TCHHN or The Network), shares and benefits from the technology resources provided and managed by TCHHN. Therefore, TCCNHS is guided by the information security policies created by TCHHN.

The use of technology resources and all information maintained in any form is subject to laws, regulations, contracts, licenses, policies, and procedures as established by Christ College. This policy broadly applies to all on- and off-campus college and student organization-sponsored events and activities.

Users of Christ College technology resources are expected to comply with all policies related to the acceptable, responsible, and lawful use of technology resources. Failure to do so is considered a conduct violation that will be investigated and resolved according to applicable college policy such as the Student Code of Conduct and Behaviors of Accountability. Depending on the circumstances, infractions may result in disciplinary action up to and including suspension or expulsion/termination, revocation of system access privileges, and/or prosecution. Appeals are handled in accordance with college policy. Christ College and/or The Network may monitor their technology resources to ensure user compliance with applicable policies.

Christ College and/or TCHHN may monitor their technology resources to ensure user compliance with applicable policies. If infractions are discovered, either entity will take appropriate action. The entities will also cooperate with all legitimate law enforcement agencies regarding investigations and relevant search and seizure laws.

User Responsibility and Accountability

• Users are responsible for knowing and abiding by all Christ College policies and procedures applicable to the use of technology resources.

• A user is the steward of all technology resources at his/her access and all associated information.

• Christ College provides technology resources for the purpose of education, research, and professional purposes. Incidental personal use of TCCNHS technology resources is permissible, but it should be limited. With regard to support, priority will be given to individuals using technology resources for academic or professional purposes.

• Users are prohibited from using Christ College technology resources for personal financial gain or for solicitation efforts that do not directly relate to college business or interests.

• Users who observe infractions of this policy should report violations immediately to Educational Technology Department personnel.

Security

General

All Christ College users are responsible to abide by TCCHNS and TCHHN policies and procedures for maintaining the privacy and security of technology resources and associated information. Users should help keep Christ College and TCHHN infrastructure safe by remembering the following guidelines when accessing the TCCNHS technology infrastructure.

  • Configuration settings must not be modified on Christ College computers.
  • Personal health information may not be copied, scanned, or captured by any electronic means.
  • Software and programs cannot be copied without written permission from Christ College.
  • A user‘s personal device may not be configured to operate as a server accessible by other computers via the Internet.
  • Any use of the technology infrastructure for illegal purposes is prohibited.
  • Users must take precautions against importing and spreading computer viruses.
  • Deliberate attempts to interfere with the technology infrastructure or to circumvent privacy and security safeguards are prohibited.
  • Christ College technology resources may not be used for unauthorized distribution of copyrighted material, commercial gain, solicitation, advertisement, or promotion of commercial services or products.
  • Christ College technology resources may not be used for unauthorized peer-to-peer (P2P) digital file sharing as provided by the Christ College Copyright Policy.
  • Cloud Based Storage – Dropbox, Google Drive – may not be used on the TCHHN network.
  • Christ College computers are installed with the basic software and applications needed to meet the needs of students. Configurations should not be modified, nor should programs be copied or removed. Additional software should not be installed without permission. Non-TCCNHS related materials should not be added, nor should devices be used for outside business or commercial purposes.
  • Christ College constituents should never permit external vendors or support technicians to access TCCNHS-issued computers for the purpose of troubleshooting or solving hardware problems.

Mobile and Electronic Devices

(Laptops, Tablets, Cell Phones, Smartwatches etc.)

Mobile devices allow users ease, flexibility, efficiency, and can enhance productivity. What must be considered with the use of mobile devices for business in and out of the workplace is the importance of ensuring that the devices be kept safe from loss or theft, and more importantly, the effectiveness of the safety measures on the device to keep the data secure.

  • Personal devices should not be left unattended. Flash or USB drives should be kept with the owner at all times.
  • Users must remain aware of the risks associated with connecting mobile devices to unsecured networks such as those that may be found in public wi-fi locations.
  • Access to mobile devices should be guarded through the use of a logon name and password. This includes tablets and smartphones. In alignment with TCHHN policies, if confidential or sensitive data is stored on a removable storage devices (like a USB flash drive) the device should be encrypted.

Christ College allows the responsible use and transport of cell phones, cameras, smart watches, and other personal electronic devices. Users of these electronic devices must be sensitive to the needs, sensibilities, and rights of other people.

The following actions are prohibited:

  • Photographing, videotaping, or recording any individual without his or her consent.
  • Photographing, videotaping, or recording test questions, simulation or skills lab procedures, or other protected academic information without authorized Christ College instructor consent.
  • Use of devices that interfere with the functions of Christ College by disrupting others‘ use of technology resources or their ability to participate in educational programs or activities, specifically in classrooms, laboratories, clinical settings, or within any facility utilized by Christ College.
  • Using these devices, even as a calculator, on tests and in the clinical setting, unless approved by the instructor.
  • Failing to set phones and/or pagers to vibrate or silent mode while in the classroom or clinical setting.

Password Security

Students are provided with accounts and passwords that give access to Christ College resources. It is expected that these users will keep logon information secure. Passwords should not be shared. All passwords are confidential, and users are solely responsible and held accountable for all actions taken under their passwords.

To maintain the privacy and confidentiality of all passwords, users should abide by the following guidelines:

  • Do not share passwords with anyone, including family and friends.
  • Change a password when there is any suspicion that it is no longer secure.
  • Log off or lock a desktop when leaving a workstation.
  • Do not gain or attempt to gain access to another person‘s user ID and/or password.

Data Backups

It is the user’s responsibility to maintain the integrity of data to prevent loss that could lead to academic penalties. Students are therefore expected to back up data (including assignments submitted via Blackboard) on a continual basis. There are many free and low-cost options available for backing up data, ranging from external hard drives to online backup and storage services. Students that experience problems with their computers that lead to data loss within 24 hours of an assignment being due should contact their course instructor(s) immediately in order to document that the loss of data prevented them from completing an assignment. Students who do not backup their data or consult with their instructors will be liable for any academic penalty associated with incomplete or missing assignments.

Email

Outlook email is the official method for electronic communication at TCCNHS. Outlook webmail is available for remote access. All students are provided with an account. Access to email is authenticated with the same username and password that is used to logon to the network.

Email should be used primarily as it relates to Christ College business and activities. It also can be used for personal communications provided that doing so does not impact negatively on the network’s mail system or an individual’s work or student performance. Christ College email addresses should not be used in conjunction with personal services such as eBay, shopping services such as Amazon, or for other personal business needs. TCHHN may block incoming and outgoing email messages associated with these types of service providers.

Attachments to email are acceptable but cannot exceed 5MB. Users must take care in opening emails with attachments or embedded links, especially if the sender is an unfamiliar name. Email attachments can be sources for a variety of malware that can be hidden in the text of the attachment.

Christ College email is owned by the TCHHN enterprise and as such can be monitored, blocked, or removed at the discretion of email administrators, particularly if there is concern that an email will compromise the security or integrity of the email system. Permission from the user is not required.

Christ College email should not be used to promote or solicit for activities or events not associated with or supported by Christ College. Privacy is to be respected, and the use of email distribution lists should be considered under need-to-know situations. The circulation of textual or graphic content considered to be pornographic or obscene is prohibited.

There are security risks associated with Christ College email being sent and received on personal mobile devices due to the sensitivity or confidentiality associated with the content of some mail messages. Therefore, a security access request form must be submitted and approved for access to be granted.

Mailboxes should be monitored by the user and periodically cleaned out of messages no longer needed. This helps in the maintenance and efficiency of the overall mail system by reducing the need for storage and time to backup mail messages.

The email accounts of students receiving their Associate Degree in Nursing (ADN) are terminated at the beginning of the semester following graduation. ADN students use their Christ College email address in conjunction with registering for their licensing exam and correspondence continues post-graduation. The accounts for students receiving their Bachelors of Science in Nursing (BSN) are terminated within the month following graduation. The accounts of students who withdrawn from Christ College prior to graduation are terminated within three days of withdrawal.

Email usage must comply with college policy as well as local, state, and federal laws. Official Christ College communications will be sent to users via Christ College provided email address, and students are held responsible for all information sent from Christ College to this address.

Remember the following rules when utilizing Christ College email:

  • Users are expected to check their TCCNHS email daily and respond, where appropriate, within two business days.
  • Email communications should be professional.
  • Users are expressly prohibited from accessing or sending any messages or materials containing discriminatory, sexually explicit, offensive language, humor, or images.
  • Sending or responding to chain letters/messages not related to Christ College is prohibited.
  • Christ College is not responsible for lost, rejected, or delayed email forwarded from a student‘s official Christ College e-mail address to off-campus or unsupported email services or providers.

Internet

Internet access is provided as an educational resource. Internet usage must comply with Christ College policy as well as local, state, and federal laws.

The following actions are prohibited:

  • Engaging in Internet activity that is illegal or unethical.
  • Participating in activities involving discriminatory, sexually explicit, and/or offensive content.
  • Disseminating confidential information.
  • Misusing copyrighted or intellectual property.

Christ College does not condone the use of Christ College technology resources, including the Christ College network, for any unauthorized Peer-to-Peer (P2P) file sharing. P2P file sharing may be defined as the sharing and transferring of digital files from one computer to another when the computers are connected over the Internet, a network, or through a physical connection. It is a violation of copyright law to engage in P2P file sharing, such as through the use of file sharing software (e.g., BitTorrent, KaZaA, Limewire, etc.) to download music, movies, and other copyrighted material without permission from the copyright holder.

Any such unauthorized P2P is a violation of, and will be governed by, the Christ College Copyright Policy. Alternatives to illegal downloading include, but are not limited to, iTunes,

Amazon, Netflix, and Hulu.

Users who engage in unauthorized P2P file sharing on Christ College network will be subject to the Christ College Copyright Policy. Such users may also be held liable for the infringement of copyrighted works (music, movies, computer software, video games, and photographs). Christ College is under no legal obligation to defend or accept responsibility for the illegal actions of its technology users in the P2P context. It is each individual‘s responsibility to know what constitutes infringement of copyright. Refer to the Christ College Copyright Policy for additional copyright information.

Printing, Copying and Faxing

TCCNHS computers are all configured with access to printers. Printing is a network resource and as such should be used responsibly. Printing should be limited to college-related documents. Users need to be mindful that the maintenance and support for printers can be expensive, but that proper use of this equipment can keep costs to a minimum. Most TCCNHS printers include options for efficient printing and are set to do so. These configurations should not be changed unless necessary.

Students may be provided with recommendations for the efficient printing of PowerPoints and are advised not to print their e-books.

Using printers, copiers, or scanners for the purpose of duplicating copyrighted materials without permission is prohibited. A statement of Christ College’s copyright practice can be found in the Student Policies and Procedures section of The College Catalog.

User Rights and Privileges

Freedom from Disruption

Christ College strives to provide a technology infrastructure during business hours that is stable, accessible, and responsive. Maintenance procedures that are potentially disruptive to the infrastructure (e.g., system upgrades) are planned in advance and implemented during off-hours whenever possible. Unplanned disruptions (e.g., a system goes offline) may occur periodically. Such unplanned disruptions will be communicated promptly.

Applicability of Other Policies

This document is part of TCHHN’s cohesive set of security policies published here: http://mytch.tchhn.org/sites/search/Pages/formsetc.aspx#k=4.24. (You must be on the Hospital Network to access the link.) Other policies inform the topics covered in this document and, as such, the relevant policies should be reviewed as necessary for applicability and adherence.

Digital Signage

Student organizations may submit requests for posting events/information on the College’s Digital Signage through the appropriate Faculty Advisor. (Faculty Advisors should refer to the Digital Signage Policy in the College Manual for Faculty and Staff.)

Student Policies

Student Complaints

Policy

The Christ College of Nursing and Health Sciences provides several means by which student complaints may be addressed. In all cases, students are advised to put their concerns in writing and carefully document the events that led to the complaint.

A complaint can be defined as a statement or an expression of discontent, dissatisfaction, or unacceptable circumstances or conditions. Complaints may be academic or non-academic in nature. A complaint against a College employee (faculty or staff) or representative arises when a student believe he or she has been subjected to inappropriate behavior by a department or College representative acting within their role or duty. A complaint of personal misconduct by a College employee arises when a student believes he or she is the subject of inappropriate behavior outside of the employee’s role and duties within the College. Complaints may also arise from unfulfilled expectations related to college processes; for example, advising, academic accommodations, or maintaining a safe environment.

All complaints, concerns, and suggestions made by students and the reaction to them by the College are handled in the spirit of continuous quality improvement. No retribution against any individual complainant may be taken by any faculty member, staff member, or College committee because of the complaint. All student concerns and complaints are taken seriously and kept confidential. The College’s Discrimination, Harassment, Sexual Harassment & Misconduct, and Retaliation policies and procedures will be invoked when a complaint involves these issues. The College’s Disability Related Grievance Procedure should be utilized when there is a complaint involving disability discrimination (for example, when a reasonable accommodation is not received).

Procedure

Whenever possible, students are encouraged to seek an informal resolution of the matter directly with the faculty or individual(s) involved. While students may be tempted to “start at the top” and contact administration first, it is important to attempt to resolve the matter first with the person against whom the complaint is directed. Then, if the matter is unresolved, the student may proceed according to the chains of command defined by the department. (Students should reference programmatic handbooks and/or academic advisors for assistance.) Each department that receives student complaints will maintain a record of those complaints and their resolutions. If an informal approach is neither successful nor advisable, the student should use the following procedure:

  1. For all issues of an academic nature (the assignment of a course grade, for example), refer to the Grade Appeal Policies and Procedure and the Grievance and Due Process Procedure.
  2. For non-academic complaints, a student should submit the complaint in writing to the Dean of College Support Services. It should contain (at a minimum) the date and time of the alleged conflict or action, the reason(s) for the complaint, a summary of the complaint, a list of other persons who may provide information, and any appropriate documentation. The student must also include the resolution or outcome he or she is seeking. The complaint must be submitted within ten (10) business days of the alleged conflict or action.

Examples of non-academic complaints:

  • > Academic Advising
  • > Admissions Appeals
  • > Facilities
  • > Missing Deadlines (add/drop, withdrawal, graduation)
  • > Non-Academic Misconduct
  • > Non-Academic Suspension
  • > Registration and Records
  • > Student Accounts (ex. payment deadlines, contesting charges, financial refunds, non-payment suspensions)
  • > Student Parking

a. Upon receipt of a written complaint, a conference will take place with the student and the Dean of College Support Services or designee.

b. The Dean of College Support Services or designee will notify the appropriate person(s) and request any information or documentation needed to resolve the complaint.

c. The Dean of College Support Services or designee may attempt to resolve the complaint by encouraging discussion between the student(s) and the faculty member/administrator or by taking the appropriate action to resolve the complaint.

d. All relative documentation and possible outcomes must be submitted by the student or other appropriate persons within ten (10) business days of the date the complaint is filed.

e. When possible, the final resolution (or a finding of “unresolved”) will be filed with the Dean of College Support Services within fifteen (15) business days of the date the complaint is filed. If there are circumstances requiring an extension of this deadline, the Dean of College Support Services or designee will notify the parties involved.

f. If the student is not satisfied with the outcome of the complaint, the student has three (3) business days upon receipt to appeal to the College President.

g. The President has five (5) business days upon receipt of the student’s appeal to render a decision. While the President’s decision is considered final and the process is complete, the student will be advised of possible additional options including, but not limited to, an additional third party (i.e. Office of Compliance) reviewing specifics of a particular case.

Documentation

An annual summary account of academic and non-academic complaints and their resolutions will be kept by Office of the Dean of Operations. The summary will be reviewed annually to improve processes, where applicable.

Reference: The University of Tennessee at Chattanooga (2012). Policy and Procedures on Student Complaints. Available at http://www.utc.edu/administration/deanofstudents/complaint/php.

Complaints to The Higher Learning Commission

The Higher Learning Commission has established a clear distinction between individual grievances and complaints that appear to involve broad institutional practices. Where a complaint does raise issues regarding the institution’s ongoing ability to meet the Criteria of Accreditation, the Commission forwards the complaint to the institution and requests a formal response. HLC Contact information:

The Higher Learning Commission, Member of the North Central Association

230 South LaSalle Street, Suite 7-500

Chicago, Illinois 60604-1411

Phone: (312) 263-0456

Fax: (312) 263-7462

info@hlcommission.org

Complaints to the Ohio Department of Higher Education

Edited 10/5/16

The Ohio Department of Higher Education (ODHE) is responsible for responding to formal complaints against public, independent non-profit and proprietary institutions of higher education in Ohio. While the ODHE has limited authority over colleges and universities, and cannot offer legal advice or initiate civil court cases, ODHE staff will review submitted complaints and work with student complainants and institutions.

Ohio Department of Higher Education

25 South Front Street Columbus, OH 43215

General: (614) 466-6000 Fax: (614) 466-5866

https://www.ohiohighered.org/students/complaints

Complaints to the Ohio Attorney General

The Ohio Attorney General reviews general consumer complaints about business, non-profit and public entities. More information is available via the Attorney General’s office and website.

Ohio Attorney General

30 E. Broad St., 14th Floor

Columbus, OH 43215

General: (800) 282-0515

http://www.ohioattorneygeneral.gov/about-ag/file-a-complaint.aspx

Grievance and Fair Treatment Procedures

When a student believes there has been inequitable application of a policy, the matter may qualify for the student to initiate his or her due process rights via the College’s stated grievance procedures. The Christ College of Nursing and Health Sciences provides a grievance procedure whereby students may express their grievances with the assurance there will be a complete, impartial, and prompt attempt to resolve the grievance. The College’s Discrimination, Harassment, Sexual Harassment & Misconduct, and Retaliation policies and procedures will be invoked when a complaint involves these issues. The College’s Disability Related Grievance Procedure should be utilized when there is a complaint involving disability discrimination (for example, when a reasonable accommodation is not received).

SPECIAL NOTES: A College/program/course policy in and of itself is not grievable.

Procedural Overview

  1. Every student complaint or problem will be reviewed by appropriate individuals or entities of the College. This is not to be interpreted that every complaint or problem rises to the definition of grievance.
  2. It is desirable that every problem be resolved as quickly and as closely to the source as possible.
  3. Timelines are imposed to assure prompt action.
  4. The rights of the student must always be respected and all information kept confidential.
  5. The purpose is to protect the student’s right to fair treatment in academic or non-academic matters. Students who wish to appeal a final course grade (because the grade might have been miscalculated or assigned unfairly) should first follow the Grade Appeal Policy and Procedure outlined in this Catalog. If that Grade Appeal is denied but the student believes a relevant policy has been applied inequitably, it may be appropriate to then pursue Grievance and Due Process Procedures.

Terminology

  • Informal Grievance Process: A non-written process serving as an opportunity to resolve differences at the appropriate level. This is a scheduled/planned discussion between the involved parties. This must be completed before the formal grievance policy is pursued.
  • Formal Grievance Process: A written process that is initiated when the outcome of the Informal Grievance Process is not acceptable to the student and offers one pathway:
  • Grievance Panel Review: A process in which a panel of three (3) faculty members and two (2) students review the grievance and determine an outcome.
  • Grievance Facilitator: Serves as a consultant during initiation of the Formal Grievance Process to verify adherence to the procedure, receives the student’s written complaint for the Formal Grievance Process, convenes the Grievance Review Panel, and serves as an advisor to the Panel but has no voting rights.
  • Grievance Procedure Form: The tool to verify adherence to the timelines and the procedure. This form is obtained following a discussion with the Grievance Facilitator, if necessary.
  • Business Day: Any day the College is officially open for business.

Student Grievance Procedure

  1. Eligibility: All students are eligible to use the Grievance Procedure.
  2. There is one (1) available Pathway: Grievance Panel Review.
  3. Paperwork will be retained in the student’s file with one copy provided to the student at the completion of the Formal Grievance Process.

Informal Grievance Process

The Informal Grievance Process must be completed prior to advancing to the Formal Grievance Process.

Step 1: The student must discuss and document the matter with the faculty or staff member involved within three (3) business days of the event or situation.

Step 2: If the outcome is not satisfactory, the student must discuss and document the matter with the Dean of College Support Services or designee within three (3) business days of meeting with the faculty or staff member.

Step 3: If the outcome of the discussion with the Dean of College Support Services or designee is not satisfactory, the student has three (3) business days to initiate the Formal Grievance Process by meeting with the Grievance Facilitator (contact the Office of the President for more information).

Formal Grievance Process

Step 1: The student initiates the Formal Grievance Process. The student meets with the Grievance Facilitator to discuss the issue(s) presented by the student and whether the matter rises to the definition of due process rights violation. This must occur within three (3) business days of completing the Informal Grievance Process.

  • At the direction of the Grievance Facilitator, the student obtains the Grievance Procedure Form.
  • The student reviews the directions and completes the form.

Step 2: The student must file a formal, non-electronic written complaint with the Grievance Facilitator within three (3) business days of receiving the Grievance Procedure Form.

Step 3: The Grievance Facilitator assembles the Review Panel members.

Step 4: The Grievance Review Panel convenes within five (5) business days after Step 3 of the Formal Process.

Step 5: The Grievance Facilitator prepares a written summation of the decision within five (5) business days of the Panel’s initial meeting and forwards this to the President for review.

Step 6: The President has five (5) business days to meet with the Grievance Facilitator to discuss the decision. If necessary, for clarification, the President may meet with the Panel. The President will review the Panel’s decision to ensure compliance with institutional policies and procedures. If necessary, the President of the College may send the grievance back to the Panel or convene a new grievance panel.

Step 7: Once Step 7 has been completed, the Grievance Facilitator will share the final decision with the student. The decision of the Grievance Review Panel is final. The student receives a copy of the decision and a copy is filed in the student’s record along with the Grievance Procedure Form. The Grievance Panel’s decision is final and the process is completed.

Office of General Counsel Review

It is important to note that in all situations, where appropriate, the final decision and evidence may also be forwarded to the Office of General Counsel, a separate office affiliated with The Christ Hospital Health Network. This office is charged with ensuring that policies and procedures align and comply with federal, state, and local laws. In such instances, the individual will be notified that their grievance has been filed with the Office of General Counsel for further review. The Office of Compliance may investigate the entire situation and recommend a different decision than made by the Grievance Panel. In such cases, the Office of General Counsel’s recommendation(s) may supersede any and all College decisions.

This policy is subject to periodic review and change. All changes will be communicated appropriately.

Behaviors of Accountability

As a student at The Christ College of Nursing and Health Sciences, you will be expected to demonstrate the following behaviors related to accountability:

  1. Report to class and clinical on time.
  2. Turn in work (assignments) on time.
  3. Follow the College and program attendance policies.
  4. Exhibit honesty.
  5. Refrain from cheating or stealing.
  6. Refrain from repeating unacceptable behavior(s).
  7. Admit errors as soon as discovered.
  8. Seek assistance as needed from appropriate person(s) and/or resources.
  9. Demonstrate responsibility for previous and ongoing learning (i.e., reviewing materials/notes from previous classes; completing assigned readings before coming to class, etc.).
  10. Refrain from engaging in destructive criticism/communication/discussions.
  11. Follow the policies of institutions that you visit as a student of The Christ College of Nursing and Health Sciences.
  12. Treat self and others with respect.
  13. Report unethical behaviors in a timely manner and unsafe conditions immediately.
  14. Adhere to the College Code of Conduct, outlined below.

Student Code of Conduct

The Christ College of Nursing and Health Sciences expects students to conduct themselves in a manner that reflects respect for others as well as themselves. The administration of the College of Nursing may suspend or terminate a student in incidences in which documented proof indicates that the behavior is inconsistent with the responsibilities of citizenship or the healthcare profession.

Criteria:

Incidences which result in the student being suspended or terminated include but are not limited to:

  1. Chemical Abuse: Defined as the unauthorized possession or use of alcoholic beverages, narcotics, other controlled substances or drugs on campus or involved in activity representing the College. Possession or use of drug abuse instruments, drug documents, and harmful intoxication is included in this rule, as well as appearing intoxicated or under the influence of alcohol, narcotics or other controlled substances or drugs.
  2. Unauthorized Possession of Property: Defined as the unauthorized use or possession of another’s property.
  3. Falsification of Records: Defined as the falsification of student applications, transcripts, or health records, or the falsification of any patient or hospital records.
  4. Breach of Confidentiality: Defined as the act of relating or imparting any confidential information regarding patients to unauthorized persons.

NOTE: Any student who violates federal, state, or local regulations may also be subject to civil or criminal action.

Disciplinary Procedures

TCCNHS expects the conduct of its students on and off campus to be in accordance with the Behaviors of Accountability and the Code of Conduct. Students violating any College regulation or participating in criminal activity will be subject to disciplinary action. The goal of the disciplinary procedure is to determine whether Behaviors of Accountability and/or Code of Conduct have been violated and to impose sanctions for any such violations as fairly as is reasonably possible under the circumstances. The following procedure will be utilized to evaluate misconduct or infractions of a serious nature. If at any time it appears the student’s conduct may present clear and present danger to the campus community, the Dean of College Support Services may suspend the accused student immediately, pending further investigation.

Step 1: After becoming aware of alleged student misconduct, the Dean of College Support Services (CSS) will conduct a reasonable investigation of the situation. The Dean of CSS will recuse him/herself if a conflict of interest exists and will appoint another investigator in such cases. The investigation may include a personal interview with the alleged student, witnesses, or others with information pertaining to the alleged misconduct. It may involve verifying alleged criminal activity with law enforcement. The investigation may be conducted in consultation with appropriate administrative officer(s), Safety and Security, Human Resources Department, and others, as needed.

Step 2: The Dean of College Support Services will determine if a violation occurred using the preponderance of the evidence standard. If evidence supports the alleged misconduct, the Dean of College Support Services will determine the appropriate sanctions.

Sanctions

Non-Academic Probation or Suspension

Non-Academic Probation refers to a student enrolled in The Christ College of Nursing and Health Sciences who has been placed on probation for non-academic reasons determined by the Dean of College Support Services. Non-Academic Probation is a warning period of time that may include a student improvement plan. During the probationary period of time, further infractions may lead to suspension or dismissal.

Non-Academic Suspension refers to a student enrolled in The Christ College of Nursing and Health Sciences who has been placed on suspension for non-academic reasons. Students may be prohibited from attending scheduled classes, clinical learning experiences, and College-sponsored events for a specific period of time.

A student may be placed on probation or suspended for the following reasons:

  • Lack of integrity.
  • Violation of College, Christ Hospital, or clinical or community agency policies.
  • Violation of local, state, or federal laws.
  • Conviction of a crime.
  • Failure to meet financial obligations to the College.
  • Other misconduct.

Determination of probation or suspension is dependent on the severity of the violation.

If a student is suspended, the following consequences may result:

  • If an exam, quiz or other assignment is given or due during the period of suspension, the student incurs an automatic “0” with no opportunity for make-up.
  • Any missed time resulting from suspension will be recorded as an absence.
  • Length of suspension and the terms for removal from suspension are determined on an individual basis.

Non-Academic Dismissal

Non-Academic Dismissal refers to a student enrolled in The Christ College of Nursing and Health Sciences who has been dismissed from the College for non-academic reasons.

A student may be dismissed for the following reasons:

  • Lack of integrity.
  • Dishonesty.
  • Violation of College, Christ Hospital, or clinical or community agency policies.
  • Violation of local, state, or federal laws.
  • Conviction of a crime.
  • Other misconduct.
  • Failure to meet financial obligations of the College.
  • Lack of responsiveness to College representatives.

SPECIAL NOTES: Reinstatement following dismissal or termination is not automatic. The student must re-apply to the College, and that application must be approved by the Chief Academic Officer of the College.

Appeal

The student may appeal the disciplinary process decision only on the following grounds:

  • The decision was contrary to the substantial weight of the evidence;
  • There is a substantial likelihood that newly discovered information was not available previously and may result in a different outcome;
  • Bias or prejudice on the part of the Dean of College Support Services or the official imposing punishment; or
  • The punishment or corrective action imposed is disproportionate to the offense committed.

The following procedures apply to the filing of an appeal:

  1. The appeal must be filed within five (5) calendar days of receipt of written notification of the resolution of the complaint. It must be in writing and be submitted to Chief Academic Officer. It must contain the following information:
  • Name of the student;
  • A statement of the resolution of the disciplinary action, including sanction(s) imposed, if any;
  • A detailed statement of the basis for the appeal, including the specific facts, circumstances and argument in support of it; and
  • The requested action, if any
  • The appellant may request a meeting with the Chief Academic Officer, but the decision to grant a meeting is entirely within that official‘s discretion.
  • The Chief Academic Officer has seven (7) calendar days to make a decision.
  • The student will be notified in writing of that decision within five (5) calendar days after the decision is made. The appeal decision is final.

Step 3: The Dean of College Support Services and the Chief Academic Officer if an appeal is used, will document the student investigation, sanctions, and appeal.

Student Bill of Rights and Responsibilities

Each student is responsible for being knowledgeable of and acting in accordance with the Code of Conduct and Behaviors of Accountability.

  1. Students are encouraged to develop the capacity for critical judgment and engage in a sustained and independent search for truth.
  2. The freedom to teach and the freedom to learn are inseparable facets of academic freedom: students must exercise their freedom in a responsible and respectful manner.
  3. Each institution has a duty to develop policies and procedures that provide and safeguard the students’ freedom to learn.
  4. Under no circumstances will a student be discriminated against on the basis of race, color, creed, national origin, ethnicity, age, gender, marital status, sexual orientation, veteran status, disability, or economic status.
  5. Students are free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, but they are responsible for learning the content of any course of study for which they are enrolled.
  6. Students have a right to protection through orderly procedures against prejudiced or capricious academic evaluation, but they are responsible for maintaining standards of academic performance established for each course in which they are enrolled.
  7. Information about student views, beliefs, political ideation, or sexual orientation which instructors acquire in the course of their work or otherwise, should be considered confidential and not released without the knowledge or consent of the student, and should not be used as a basis of evaluation.
  8. The College has a carefully considered policy as to the information which should be a part of a student’s permanent educational record and as to the conditions of this disclosure.
  9. Students and student organizations are free to examine and discuss all questions of interest to them, and to express opinions publicly and privately.
  10. Students are allowed to invite and to hear any person of their own choosing within the institution’s acceptable realm, thereby taking the responsibility of furthering their education.
  11. The student body has clearly defined means to participate in the formulation and application of institutional policy affecting academic and student affairs, e.g., through Student Congress membership or representation on faculty committees.
  12. The institution has an obligation to clarify those standards of behavior which it considers essential to its educational mission, its community life, or its objectives and philosophy.
  13. Disciplinary proceedings are instituted for violations of standards of conduct. It is the responsibility of the student to know these regulations. Grievance procedures are available for every student.
  14. As citizens and members of an academic community, students have the same freedoms and obligations as the other members of the community.
  15. Students have the right to belong, or refuse to belong, to any organization of their choice.
  16. Students have the right to personal privacy to the extent that the welfare and property of others are respected.
  17. Adequate safety precautions are provided by the College.
  18. Students have a clear mechanism for input into the evaluation of faculty.

Hazing and Bullying

Engaging in hazing is a violation of TCCNHS policy. “Hazing” means doing any act or coercing another, including the person being hazed, to do any act of initiation into any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person. Bullying, or using aggressive behavior, strength, or influence through an imbalance of power to hurt or harm another is prohibited. This includes bullying via electronic communication, typically referred to as cyber bullying.

Any student who participates in hazing or bullying is subject to disciplinary action, up to and including expulsion, pursuant to the Code of Conduct, Title IX, or other applicable policies and procedures.

It is also a violation of policy for an administrator, staff, or faculty member to permit the hazing or bullying of any person. TCCNHS employees who observe or otherwise become aware of either of these behaviors (a) must make a reasonable attempt to prevent it and (2) must immediately report the situation to the appropriate administrator. Incidents involving students are reported to the Dean of College Support Services. Incidents involving an employee are reported to the employee’s manager. When determining whether this paragraph has been violated, TCCNHS will consider whether the employee knew or reasonably should have known of the hazing or bullying and failed to take appropriate action.

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.

Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office at www.copyright.gov, particularly its FAQ section at www.copyright.gov/help/faq.

The College’s resources may not be used to support the unauthorized distribution of copyrighted materials. Copyright infringement is prohibited by The College’s Policy on Academic Integrity and by the Student Code of Rights and Responsibilities. Violations of these policies can result in denial of access to The College’s computing resources and/or other disciplinary action, up to and including separation from The College.

E-mail Communication

College Responsibilities

  1. The College is not responsible for any difficulties that may occur in the proper or timely transmission access of e-mail forwarded to an unofficial e-mail address, and any such problems will not absolve students of their responsibility to know, respond, and comply with the content of official communications sent to the students’ College e-mail address.
  2. All use of e-mail in regards to content, disclosure, and access of student educational records to communicate with students is protected by the Family Educational Rights to Privacy Act (FERPA) guidelines including all applicable Christ College policies and procedures. The College maintains confidentiality of student educational records until prior written consent to disclose is given by the student.
  3. According to Federal Privacy Laws, all College students and employees using the College’s official student e-mail accounts must comply, adhere to, and maintain all guidelines and confidentiality of all student educational records in regard to compliance with Family Educational Rights to Privacy Act of 1974 (FERPA).
  4. The College’s internal e-mail must be utilized for all e-mail communications outside of the classroom between student and faculty.

Student Responsibilities

  1. It is the student’s responsibility to open and read The Christ College of Nursing and Health Sciences official student e-mails.
  2. The College expects all current students will receive, open, read, and act or respond to all official College e-mails sent in a timely manner, within 2 business days.
  3. Students have the responsibility to recognize and expect certain College communications may be time-critical such as security alerts, campus closures, IT security alerts, financial aid notifications, registration transactions, faculty instruction, or messaging including class status.
  4. Students Should Know: Failure to check messages or receive messages due to full mailboxes, auto forwarded e-mail, error in forwarding e-mail, e-mail returned to the College with “mailbox full” or “user unknown” are not acceptable causes for missing College communications sent by e-mail.
  5. Students are responsible for maintaining their College e-mail account in order to receive official College communications.
  6. The College is not responsible for any difficulties that may occur in the proper or timely transmission or access of e-mail forwarded to an unofficial e-mail address, and any such problems will not absolve students of their responsibility to know, respond, or comply with the content of official communications sent to the student’s College e-mail address.

Etiquette

  1. Treat e-mail messages as any professional communication.
  2. Begin by addressing the receiver by the proper title, i.e., Professor or Doctor.
  3. Keep messages short and be courteous.
  4. Write complete sentences using correct spelling, proper grammar, and punctuation.
  5. State the reason for writing in the subject line.
  6. Do not write in all CAPS–it appears that the sender is screaming and is also considered rude. Use only blue or black Times New Roman or Arial font.
  7. Remember—the message is an e-mail, not a text, so do not use abbreviations that are not pertinent to the course.
  8. Read the message carefully and spell check before you hit send.
  9. Avoid the use of emoticons (smiley faces). While their use may be appropriate in informal messages, they are not commonly acceptable in professional communications.
  10. Never include any confidential information (e.g., passwords) in an e-mail message.

Social Media Policy

The purpose of this policy is to provide guidelines to students regarding their use of social media. Social media is internet-based platforms that are highly accessible to others where individuals can generate content and engage in social interactions. Social media platforms are constantly evolving and include, but are not limited to, Twitter, Facebook, blogs, Snapchat, Instagram, YouTube, LinkedIn, etc.

Students at TCCNHS are expected to adhere to the following social media guidelines:

 Use common sense! Remember that little, if anything, is private when posted on social media and you are ultimately responsible for what you post and any consequences that may arise from such postings, whether such consequences are in the personal, professional, or academic realm.

 Think first, post second. Any conduct that could get you in trouble with the College if ac was not involved can also result in disciplinary action when social media is being utilized. For example, threatening or sexually harassing another student via Twitter or Facebook can subject you to College discipline just as if you engaged in such conduct in person.

 Protect confidential, sensitive, and proprietary information. HIPAA guidelines must be followed and you must avoid posting or otherwise disseminating protected health information or other identifiable information related to patients in clinical rotations.

 Respect copyright and other intellectual property rights of others.

 Do not use the College’s logos without prior written permission.

 Do not use the College’s name to promote a product, cause, opinion, business, or political party or candidate.

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 When identifying yourself as a student of TCCNHS, avoid claiming or implying that you are speaking on behalf of the College.

 Cyberbullying and cyberstalking will not be tolerated at TCCNHS.

Violations of this policy will result in a review of the incident by College officials and may include action under appropriate College discipline processes. Corrective action may involve a verbal or written warning, suspension, dismissal and/or revocation of computer privileges at TCCNHS. Disciplinary action for conduct that involves social media and that also violates other College policies is not precluded by this policy.

Student Governance

Updated 5/30/17

Article IX. A. Purpose of the Student Congress

The purpose of the Student Congress is to maintain a spirit of cooperation between the student body and faculty; to improve campus life and promote a sense of community; and to represent the student body in matters that involve faculty and administration.

Article IX. B. Functions of the Student Congress

Based on the purpose of Student Congress, the core functions include:

  1. Promote a sense of community within the College, specifically among students.
  2. Provide learning and service opportunities.
  3. Provide means for communication within the student body.
  4. Advocate for the needs and interests of the student body.
  5. Organize fundraising activities.
  6. Support and promote the mission of the College.

Article IX. C. Membership

All students of The Christ College of Nursing and Health Sciences are general members of Student Congress and are encouraged to attend meetings. Student Congress Officers are elected by their peers.

  1. Nominations for Officers will be accepted during Spring semester, when the call for nominations is announced via email by the Student Congress Faculty/Staff Advisors in February.
  2. Students will be permitted to nominate other students or to self-nominate for Officer positions.
  3. To be eligible for an Officer position, students must have completed one full semester at the College.
  4. Have an overall GPA of 2.5.
  5. Students nominated for Officer positions, should they accept the nomination, will be given a designated period to campaign prior to the election.
  6. The newly elected Officers will attend a joint meeting of new officers and current officers in April and will assume office in May following elections and will serve for a one-year term.

IX. E. Requirements of Student Congress Officers

  1. In order to maintain their position as Officers, students must:

a. Maintain at least a 2.5 GPA. The Student Congress Faculty/Staff Advisors will check the GPAs of all Officers when final grades are posted each semester. Any Officer who does not maintain at least a 2.5 GPA will be suspended from his or her position until the GPA recovers to 2.5 or higher.

b. Maintain an active, positive interest in the well-being of The Christ College community.

c. Communicate with peers, administration, faculty, and staff in a professional manner.

i. A response to personal emails, and group emails, is expected within 48 business hours.

d. Attend Student Congress and College governance meetings as assigned.

i. If unable to attend Student Congress meetings, a written update on the status of all current projects must be provided to the Chair via e-mail in advance of the start of the meeting.

ii. If unable to attend College governance meetings as assigned, the Chair and Vice Chair must be informed in advance so that an alternate Officer may be found to attend instead.

e. Serve the student body and the College in a professional manner.

f. Effectively balance school and personal activities and give the appropriate amount of time necessary to fulfill Student Congress duties. If unable to fulfill assigned duties, Officers are responsible for requesting assistance from the rest of the Board so that duties are not neglected.

g. Only one, the Chair or Vice Chair, can be in their senior year. This will ensure both are not serving at the same time while in their last year of school.

  1. The Officers of the Student Congress Board include:

a. Chair

b. Vice Chair

c. Secretary

d. Social and Community Activities Chair(s) (Up to three students can serve as this role)

e. Fundraising Chair

f. Diversity Chair

g. Educational Chair

  1. Students may hold only one Officer position on Student Congress at a time. Over the course of their time at the College, they may hold multiple positions if nominated and elected.

Students elected to Student Congress Officer positions are not permitted to hold an Officer position in any other student organization.

  1. In the event that an Officer steps down from office or becomes ineligible to serve, the remaining Officers will be responsible for filling the vacancy. The student chosen to fill the vacancy will be subject to Faculty/Staff Advisor approval.

Article IX. F. Duties of Student Congress Officers

  1. Chair

a. Represent the student body as a member of the Delegate Council.

b. May serve only one year as chair.

c. Will set the meetings dates for each semester. Meetings dates will be sent to the Faculty/Staff Advisors no later than August for Fall semester and November for Spring semester.

d. Construct and distribute agendas for Student Congress meetings.

e. Preside over Student Congress meetings.

f. Appoint an acting Secretary to document meeting minutes, if the secretary is not present at the meeting.

g. Cast the deciding vote in the case of a tie.

h. Appoint ad-hoc committees as needed to ensure the proper conduct of the business of Student Congress.

i. Follow up with the other Student Congress Officers to assure completion of projects and fulfillment of duties, recruiting additional assistance as needed.

j. Collaborate with the Faculty/Staff Advisors on the planning and implementation of Student Congress ideas and proposals.

k. Expedite Student Congress business, considering the rights of all members.

l. Invite all students, faculty, and staff to participate in activities of Student Congress, when appropriate.

m. Work with the Student Congress Officers and Faculty/Staff Advisors in planning the annual financial budget.

  1. Vice Chair

a. Represent the student body at Delegate Council meetings in the absence of the Student Congress Chair.

b. Attend monthly Student Congress meetings. .

c. Assist the Chair in carrying out Student Congress functions, preside over meetings in the absence of the Chair, and provide additional leadership as able.

d. Serve on special ad-hoc committees within Student Congress as needed.

e. Collaborate with Student Congress Faculty/Staff Advisors, Officers, and other appropriate individuals when planning special events.

f. Publish a newsletter twice a year, each semester (by the end of August and January), informing students, faculty, and staff of upcoming Student Congress activities and events.

g. Work with the Student Congress Chair, Officers, and Faculty/Staff Advisors in planning the annual financial budget.

  1. Secretary

a. Attend monthly Student Congress meetings. If unable to attend a meeting, provide a written update to the Chair on the status of all current projects.

b. Keep accurate minutes and attendance at all Student Congress meetings.

c. Distribute completed minutes via e-mail for review by the Officers and the Faculty/Staff Advisors before the next meeting.

d. Bring a hard copy of approved minutes to each meeting to be signed by the Chair and Secretary. Give signed meeting minutes to the Faculty/Staff Advisor.

e. Faculty/Staff Advisors will place the approved minutes on the College share drive and provide a hard copy to Cheryl Boone.

f. Notify the Chair in advance if unable to attend meetings, so an acting Secretary can be appointed.

g. Have the Student Congress By-Laws and any other pertinent information available at each meeting.

h. Serve on special ad-hoc committees within Student Congress.

i. Take responsibility for removing all outdated flyers, signs, and newsletters around the College building on a monthly basis.

  1. Social Activities Chair

a. Attend monthly Student Congress meetings. If unable to attend a meeting, provide a written update to the Chair on the status of all current projects.

b. Organize committee(s) of Student Congress Officers and other students to help with Social and Community Activities, and serve as the chair of said committee(s). As chair, arrange and plan activities/events focused on building community among the student body, faculty, and staff. The following are the required events:

  1. August- will work with other student groups and Student Success for a welcome back event
  2. September - Student Congress events
  3. December- will chair the Adopt a Family event and work with the other student groups and the Faculty and Staff of the College for successfully implementation.
  4. January - Student Congress events
  5. April- will work with other student groups for an end-of-year event

c. May arrange more College wide events in addition to the above assignments.

d. Present ideas and detailed reports, including estimated budget, at monthly meetings in advance of any proposed activities/events.

e. Collaborate with the Faculty/Staff Advisors on the planning and implementation of proposed activities.

i. Faculty/Staff Advisor will complete the Purchase Approval Form (PAF) and submit to the Administrative Assistant of Arts and Sciences for final approval and issuance of a check or for record of reimbursement of funds.

ii. Send the flyer to advertise the event to Faculty/Staff Advisor for approval and printing.

iii. Take the approved flyers and hang in appropriate places in the College, in alignment with the College’s policy on signage.

f. Provide information on planned events to the Vice Chair for inclusion in the newsletter (by the beginning of August and January).

g. Publicize planned events throughout the College building with flyers, signs, etc. in alignment with the College’s policy on signage.

h. Serve on special ad-hoc committees within Student Congress as needed.

  1. Fundraising Chair

a. Attend monthly Student Congress meetings. If unable to attend a meeting, provide a written update to the Chair on the status of all current projects.

b. Organize fundraising efforts designed to help raise money for Student Congress activities and events, convening appropriate committee(s) as needed to plan and implement fundraising events (at least two per semester).

c. Brainstorm potential fundraising efforts and present proposals at Student Congress meetings.

d. Work collaboratively with advisor(s) for all TCCNHS merchandise orders. Will have at least two sales each semester on a variety of days. Merchandise should be available for evening classes for at least one sale per semester.

e. Coordinate all sale events.

f. Submit the idea approved by Student Congress Officers to the Faculty/Staff Advisors

  1. Faculty/Staff Advisor will complete the PAF and submit to the Administrative Assistant of Arts and Sciences for final approval and issuance of a check or for record of reimbursement of funds.
  2. Fundraising Chair will work collaboratively with advisor(s) to place the order with an approved vendor
  3. Fundraising Chair will work collaboratively with advisor(s) obtain the completed merchandise from the vendor, record the inventory, and organize and publicize merchandise sales College-wide.
  4. Send the flyer to advertise the sales to Faculty/Staff Advisor for approval and printing.
  5. Will take the approved flyers and hang in appropriate places in the College, in alignment with the College’s policy on signage.

g. Organize and maintain an accurate inventory of all TCCNHS merchandise ordered, reporting a summary at monthly meetings. An inventory sheet will be maintained and stored in the inventory closet.

h. Post a current pricing list in the inventory closet for easy access for sales.

i. Report overall progress of the planning and implementation of fundraising efforts at monthly meetings.

j. Include all students, faculty, staff, and alumni in Student Congress fundraising efforts, where appropriate.

k. Provide information on planned events to the Vice Chair for inclusion in the newsletter (by the beginning of August and January).

l. Collaborate with the Faculty/Staff Advisors and Student Congress Officers, as needed, on the planning and implementation of proposed fundraising activities.

m. Serve on special ad-hoc committees within Student Congress as needed.

  1. Student Diversity Ambassador

a. Attend monthly Student Congress meetings. If unable to attend a meeting, provide a written update to the Chair on the status of all current projects.

b. Serve as a student liaison between Diversity and Inclusion Committee and the students at the College.

c. Attend at least three (3) Diversity and Inclusion Committee meetings per year.

d. In collaboration with the Social Chair, plan and coordinate at least one student event focused on Diversity and Inclusion each year.

e. Report activities of the Diversity and Inclusion Committee to the Student Congress.

f. Provide information on planned events and updates from the Diversity and Inclusion Committee to the Vice Chair for inclusion in the newsletter (by the beginning of August and January).

g. Serve on special ad-hoc committees within Student Congress as needed.

  1. Educational Chair

a. Attend monthly Student Congress meetings. If unable to attend a meeting, provide a written update to the Chair on the status of all current projects.

b. Organize committee(s) of Student Congress Officers and other students to help with Educational Activities, and serve as the chair of said committee(s). As chair, sponsor, arrange and plan activities/events focused on building community among educational opportunities for the student body. The following are the required events:

  1. Student Success Workshops (Science, Math and Writing workshops)
  2. Evolve Super User

Optional Events:

  1. Kaplan NCLEX Success free workshops
  2. Kaplan NCLEX Success Courses hosted at TCCNHS

c. May arrange more College wide events in addition to the above assignments based on the student’s needs and interested as it relates to education and educational success at the College.

d. Present ideas and detailed reports, including estimated budget, at monthly meetings in advance of any proposed activities/events.

e. Collaborate with the Faculty/Staff Advisors on the planning and implementation of proposed activities.

i. Faculty/Staff Advisor will complete the Purchase Approval Form (PAF) and submit to the Administrative Assistant of Arts and Sciences for final approval and issuance of a check or for record of reimbursement of funds.

ii. Send the flyer to advertise the event to Faculty/Staff Advisor for approval and printing.

iii. Take the approved flyers and hang in appropriate places in the College, in alignment with the College’s policy on signage.

f. Provide information on planned events to the Vice Chair for inclusion in the newsletter (by the beginning of August and January).

g. Publicize planned events throughout the College building with flyers, signs, etc. in alignment with the College’s policy on signage.

h. Serve on special ad-hoc committees within Student Congress as needed.

Article IX. G. Meetings

Meetings will be held monthly and as deemed necessary. A meeting calendar will be completed by the Student Congress Officers no later than August for Fall semester meetings and November for Spring semester meetings. Meetings can be called by the Chair or by a Faculty/Staff Advisor and may be virtual (held via conference call or e-mail), if needed.

Article IX. H. Attendance and Voting

Meeting attendance for Officers is mandatory. If unable to attend a meeting, then a written update must be provided to the Chair in advance. An elected Officer of Student Congress who is unable to be present at three (3) meetings per academic year and fails to provide a written update for every absence is deemed to have resigned their office. A letter will be sent to the absent Officer outlining the details of forfeiting the position. This forfeiture letter will typically be sent by the Chair but may be sent by another Officer as appointed by the Faculty/Staff Advisors, if needed. If an Officer resigns, the Student Congress Officers and Advisory Board will elect a new student by majority vote to fill the unexpired term.

Meeting attendance for general student members is voluntary. All students, as general members of Student Congress, are invited to attend meetings. General student members are voting members of Student Congress and are invited to join the Officers in voting on matters brought before the Student Congress Board for approval.

Article IX. I. Faculty/Staff Advisors

At least two faculty members or one faculty member and one professional staff member will together serve as the Student Congress Faculty/Staff Advisors. Faculty/Staff Advisors are responsible for guiding, coaching, and providing support to the Student Congress throughout the academic year. The Faculty/Staff Advisors will:

  1. Organize and coordinate the annual nomination and voting process for new Officers.
  2. Collaborate with the Officers on all proposed Student Congress projects and business transactions, contact members of administration when necessary, and oversee the submission of all necessary paperwork for project completion.
  3. Attend Student Congress meetings as able.
  4. Approve, print and have stamped all flyers to be posted at the College.
  5. Oversee the financial budget and business of Student Congress, in collaboration with the entire Board and the Administrative Assistant, Arts & Sciences.
  6. Submit all PAFs to Sandy Haungs.
  7. Post all approved and signed meeting minutes to the College shared drive and provide a hard copy to Cheryl Boone.
  8. Post all Student Congress events on the Blackboard Institutional Calendar.
  9. Manage the ordering of all fundraising merchandise.
  10. Communicate to all list serves on behalf of Student Congress.
  11. Submit the summative yearly report to the Institutional Effectiveness Council.

Article IX. J. Amendments

This Student Congress constitution may be amended by majority vote of the Student Congress Officers.

Article IX. K. Student Congress Money Making Projects

All projects are subject to the discretion of the Faculty/Staff Advisors and the policies of The Christ College of Nursing and Health Sciences.

Creation of New Student Club and Organizations

Students are encouraged to initiate the creation of clubs and organizations that can help them develop the leadership skills that will benefit them in their professional endeavors and that can help create a culture of student engagement throughout the College.

All organizations that are created by students must:

 Be aligned with the vision, mission, and the core values of the College.

 All organizations that are created by students must adhere to the College’s non-discrimination policy as stated in the College Catalog.

 Adhere to the College rules and regulations as outlined in the College Catalog, individual program handbooks, and all other sources of policy within the College.

 Operate under the 501-c-3 status of the College, and shall not be separately incorporated.

 Identify at least one member of the faculty, administration, or staff to serve as the group’s moderator.

 If a chapter of a national or regional organization, the College club or organization must abide by the charter of said organization.

 Abide by the College’s policies concerning fund raising and financial management.

Procedure for Establishing a New College Club or Organization

Updated 10/17/15

  1. Students interested in establishing a new club or organization first should meet with the Dean of College Support Services to discuss their plans. The Dean of College Support Services will then provide the students with a Proposal for a New Student Organization (PNSO).
  2. Students must complete the PNSO and any requested documentation. If part of a national, international, regional, or professional organization, all requested documentation about those groups must be submitted.
  3. Students will submit the completed PNSO to the Dean of College Support Services within 90 days of receipt of the PNSO.
  4. The Dean of College Support Services will review the PNSO and consult with the College’s administration, if necessary.
  5. The Dean of College Support Services will make a decision about the creation of the new organization and will then communicate the decision to the students who presented the proposal.
  6. Upon approval, the student may begin to establish the new organization.

Procedures for Health Insurance, Background Checks, Drug Testing, and Student Health Screenings and Immunization Records

Health Insurance

Students enrolled in the College are required to carry health insurance and provide proof of current personal health insurance coverage to TCCNHS. A student may not participate in any course without meeting these requirements. Students who do not comply will not be allowed to enroll or continue enrollment at The Christ College of Nursing and Health Sciences.

Background Check Policy

The Christ College of Nursing and Health Sciences has secured the services of Corporate Screening, a straightforward, integrated, online process for managing and tracking results from the background check. The collection of this data is conducted by a third party to ensure privacy. Students have electronic access to their documents and the ability to provide access to the College of Nursing, practicum clinical agencies and to employers.

The results of prior background checks and drug tests that a student received for reasons unrelated to the College are not acceptable for purposes of these policies.

Background checks are to be initiated 90 days (3 months) prior to the beginning of the semester.

The purpose of this background check policy is to ensure that TCCNHS is preparing students who will be qualified to enter the nursing field. All new students entering the College must undergo a criminal background check as a condition of enrollment. All returning students must submit and satisfactorily complete an annual background check as a condition of continuing enrollment at the College. Clinical agencies may require additional background checks. Clinical agencies, in their sole discretion, have the authority to disallow a student from being placed at their site based on negative information in a background check. Not being placed, for whatever reason, will result in the student being unable to complete the clinical component of his/her program and, thus, unable to successfully complete his/her course of study at TCCNHS.

The Ohio Board of Nursing (OBN) is prohibited from issuing a nursing license to people who have pled guilty to, been convicted of, or have a judicial finding of guilt for one of the following offenses: aggravated murder, murder, voluntary manslaughter, felonious assault, kidnapping, rape, aggravated robbery, aggravated burglary, sexual battery, gross sexual imposition, aggravated arson, or a substantially similar law of another state. Therefore, a new student will have his/her conditional acceptance to TCCNHS automatically revoked if one of these crimes appears on a criminal background check. A continuing student will be automatically dismissed from TCCNHS if one of these crimes appears on a background check. Pending charges for one of these crimes will also result in revocation or dismissal.

OBN also has the authority to deny licensure to people who have pled guilty to, been convicted of, have a judicial finding of guilt of, have a judicial finding resulting from a plea of no contest to, or a judicial finding of eligibility for intervention in lieu of conviction for any of the following: (1) any felony (that is not an absolute bar as described in the previous paragraph); (2) a crime involving gross immortality or moral turpitude; (3) a misdemeanor drug law violation; or (4) a misdemeanor in the course of practice. As such, if a crime that falls into one of these four categories, or any other crimes or pending charges (excluding minor infractions or violations such as speeding, not wearing a seatbelt, fishing without a license), appear on a background check, a student may have his/her conditional acceptance revoked or be dismissed from the program. In these circumstances, the College will have discussions with the clinical placement sites that it has affiliation agreements with to determine if the student will be able to be placed at those locations notwithstanding the negative information on the background check. If no clinical agency agrees to accept the student for a clinical placement, the student will have his/her conditional acceptance revoked or will be dismissed from the College. In some situations, and prior to talking with the clinical placement sites, the College may also ask the student for more information regarding the situation that led to the negative information appearing on his/her background check.

If a student with negative information on a background check is allowed to enroll or continue his/her program of study at TCCNHS, he/she must understand that, despite being allowed to enroll or continue, the College cannot make any promises or guarantees regarding the student’s ability to obtain licensure from the OBN or employment in the nursing field post-graduation. College faculty and staff will not provide advice on a student’s ability to obtain licensure or employment notwithstanding an adverse background check, and students should not rely on any general information provided by College personnel in that regard. Students allowed to enroll or continue despite negative information on a background check will be required to sign an acknowledgement that they understand the information in this paragraph.

New students who are having their conditional acceptance revoked or current students who are being dismissed due to negative information on a background check will be notified of such in writing.

Current students have an ongoing duty to report to the College criminal convictions and pending charges that occur while they are enrolled but did not appear on the most recent background check that was performed. Such crimes or pending charges may result in non-placement and/or dismissal.

Drug Testing

Drug testing is required by the College for all students as a condition of enrollment. Failure to comply or achieve a satisfactory outcome will result in the student’s admission offer being rescinded, and attempts to re-apply to the College in the future will not be considered. Students may be drug tested any time due to “reasonable suspicion”. Circumstances which constitute reasonable suspicion include, but are not limited to, physiological signs of possible impairment from drugs or a pattern of abnormal behavior. Clinical agencies may require additional drug tests prior to beginning clinical.

Refusal to permit testing will be an automatic dismissal from the College. If the student fails a drug screen and cannot produce valid prescription documentation that is reviewed and confirmed by Employee Health, the student will be automatically dismissed from the College. Two (2) dilute drug tests will constitute a failed drug test. Students who are dismissed from the College due to a failed drug test will not be permitted to reapply to the College. Students will be notified in writing by the Associate Dean of Nursing of the failed drug test.

Student Health Screenings and Immunizations

All students who are accepted at The Christ College of Nursing and Health Sciences are required to complete a health screening and provide documented immunity to specific diseases as listed below, prior to starting classes as a condition of enrollment. All students must be current and compliant with each health requirement at all times throughout their enrollment with the College.

The medical assessment will take place in the Employee Health / Disability Management Department, on the campus of The Christ Hospital, Medical Office Building (MOB), Suite 234.

The medical assessment includes:

  • Urine drug screen
  • Review immunization records or draw blood for MMR, Hepatitis B, and Varicella titers
  • Blood test for TB
  • Brief physical health examination
  • Vision screening
  • Flu vaccination (Required October – March, or provide documentation of flu vaccination)
  • Tdap vaccination

The College may be required to share a student’s information related to background checks, drug tests, health screenings, and immunizations with clinical agencies in order to place the student at that site for a clinical experience. The College can only discuss these matters with clinical agencies if the student provides written consent to disclose such information as required by the Family Educational Rights and Privacy Act (FERPA). Therefore, students will be required to complete and sign a consent form so that the College can discuss these results with a clinical agency. If a student refuses to sign this consent, the College will not be able to share the information with a clinical agency. Without confirmation that a student has successfully completed a background check and drug test and has necessary immunizations, it is very unlikely that the clinical agency will allow the student to be placed there. Not being placed, for whatever reason, will result in the student being unable to complete the clinical component of his/her program and, thus, unable to successfully complete his/her course of study at TCCNHS.

For protection of privacy, any hard copies of documents related to the above information will be kept in a file that is separate from a student’s normal educational file. This separate file will be kept in a locked file in the Associate Dean of Nursing’s office and will be retained for 5 years following the end of the student’s enrollment at TCCNHS. The records will then be destroyed in accordance with the College’s records and retention procedures.

There are no exceptions to the health insurance, background check, drug testing, health screening, and immunization requirements.

Drug and Alcohol Policies

Updated 9/28/15

The following outlines the College‘s policy regarding not only unlawful drug use, but also situations involving students who are under the influence and/or in possession of controlled substances, in accordance with the Drug Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989.

  1. The Christ College of Nursing and Health Sciences seeks to provide an environment in which students may experience intellectual, emotional, physical, social, and personal growth. The development of the capacity to make informed decisions about drugs, including responsible choices about the consumption of alcohol, is a significant component of personal growth. The responsibility for making informed choices regarding drugs and the use of alcohol rests with everyone in the College.
  2. Drug and alcohol education supports all members of the College program to make informed and responsible decisions about drugs and alcohol. Education has two (2) primary components: first, to provide education for all students and personnel of the College community regarding the academic, social, legal, and health-related effects of drug and alcohol use and misuse; second, to provide access and referral for the assessment of and treatment for individuals with drug and alcohol-related problems. It is assumed that our commitment to providing education in addition to health counseling and ongoing support services will be matched by responsible behavior with respect to alcohol and other drugs.
  3. The college drug and alcohol policy applies to all faculty, staff, students, and student organizations who conduct activities on or off campus. Adhering to this policy is critical to the success The Christ College of Nursing and Health Sciences comprehensive drug and alcohol efforts and college mission statement.
  4. The Christ College of Nursing and Health Sciences prohibits the illegal use, possession, sale, manufacture, or distribution of drugs and alcohol on the school’s property or as part of any of the school’s activities. In addition, the misuse of substances that present physical or psychological hazards to individuals is prohibited.
  5. Alcohol use and illegal drug use is prohibited on the campus of TCCNHS. This includes the use of prescription drugs for purposes other than prescribed, and use of prescription drugs prescribed for someone else.
  6. It is at the discretion of the Board of Nursing in each state to determine if a student’s history of using drugs or alcohol will prohibit them from obtaining a nursing license.
  7. If a student is found in violation of these Drug and Alcohol Policies, sanctions will be determined by college administration. These could include but are not limited to: written warning, parental notification, educational sanction (a required activity that engages the student in a positive learning experience), limitations on activities, restitution, probation, suspension, or dismissal from the College.
  8. Please see The Christ College of Nursing and Health Sciences Department of Nursing Program Handbook for policies related to drug and alcohol use in the clinical setting under the Student Conduct While Providing Nursing Care Policy.

Chemical Dependency Policy

Chemical dependency is recognized as a disease for which there is effective treatment and rehabilitation. It is defined as a disease in which a person‘s consumption of any mood-altering chemical that definitively and repeatedly interferes with that individual‘s health and/or job performance. Students who suspect that they may have a chemical dependency problem, even in its early stages, are encouraged to seek diagnosis and to follow through with the treatment that may be prescribed by qualified professionals in order to arrest the disease as soon as possible.

  1. The Christ College of Nursing and Health Sciences conducts pre-entry drug screenings for all matriculated students.
  2. The decision to request diagnosis and accept treatment for chemical dependency is the personal responsibility of the individual.
  3. A student refusing to accept referral for diagnosis or to follow prescribed treatment may be referred to administrative personnel for disposition in accordance with the College‘s Code of Conduct.
  4. It is at the discretion of the Board of Nursing in each state to determine whether or not a student’s history of chemical dependency will prohibit their ability to obtain a nursing license.

Health Risks Associated with Chemical Dependency

 All drugs and alcohol can have side effects. Their influences can affect the safety and wellbeing of the users as well as those around them.

 Illicit drugs can interfere with important brain activities including but not limited to coordination, memory and learning. They can also increase the risk of lung cancer, destroy liver cells, initiate severe weight loss and in some cases weaken the immune system. Users may also experience abdominal pain, nausea, vomiting, rapid heartbeat irregular breathing, convulsions, and coma. Combining drugs can be fatal.

 Alcohol is a central nervous system depressant that is absorbed into the blood stream and transmitted to all parts of the body. Moderate doses reduce physical coordination and mental alertness while larger doses of alcohol drastically impair an individual’s ability to function, sometimes rendering them unconscious. Long term drinking can increase the risk of developing liver and heart disease, circulatory and stomach problems, various forms of cancer and causes irreversible brain damage.

 For more information about the health risks associated with chemical dependency please see www.drugabuse.gov

Rehabilitation Resources for Students with Chemical Dependency

 IMPACT Student Assistance Program—1-866-780-0855.

 Center for Chemical Addictions Treatment- www.ccatsober.org

o 24 Hour Detoxification Services: CCAT’s detoxification program offers 24 hour nursing care, with a staff that is sensitive to your individual withdrawal symptoms and needs. The average stay for 24 Hour Detoxification is 3-5 days.

o Suboxone- Medication to assist in opiate addiction treatment and withdrawal.

o Short-term Residential Treatment- Focus on Recovery: CCAT’s Short-Term Residential Treatment Program provides individual attention and education to help you focus on recovery. CCAT’s trained professionals will educate you on the effects of drug and alcohol abuse, relapse prevention, HIV/AIDS education, stress management and other areas touched by chemical dependency. Other sessions include art and recreation, morning meditation, spirituality discussions, and more. Based on your needs and progress, a stay generally averages 28 days.

o Strengthening Families Program: CCAT works to rebuild families affected by addiction in this program. Families will learn how to best support their loved one on his/her path to sobriety. After each group meeting, time is set aside for families to visit with their loved one and begin the rebuilding process.

 Alcoholics Anonymous Cincinnati- www.aacincinnati.org

o Alcoholics Anonymous (AA) is an international fellowship of men and women who have had a drinking problem. It is nonprofessional, self-supporting, multiracial, apolitical, and available almost everywhere. There are no age or education requirements. Membership is open to anyone who wants to do something about his or her drinking problem.

o AA membership features person-to-person (“sponsorship) mentoring and education for anyone seeking help with an alcohol addiction, a 12-step program, and group meetings.

 Alcoholism Council of the Cincinnati Area (NCADD)- www.alcoholismcouncil.org

o The Recovery Health Access Center (RHAC): RHAC provides information and services including prevention programs, clinical assessments, and treatment referrals to Hamilton County (Ohio) residents. Trained professionals conduct a detailed screening for alcohol and drug use problems, and, when needed, make an appropriate referral within the Hamilton County Alcohol/Drug Addiction Services network. Clinicians also offer full chemical dependency assessments that are designed to identify the most appropriate care.

 Talbert House- www.talberthouse.org

o Adult Behavioral Health: Mental health and substance abuse assessment and treatment programs for adults throughout Greater Cincinnati and surrounding counties. Behavioral health professionals focus on the success of each individual through prevention, case management, and outpatient treatment.

o Youth Behavioral Health: Mental health and substance abuse services include prevention, case management, outpatient treatment and wraparound delivered in the community, schools and residential facilities

o Housing: The housing service line assists transitional youth, adults and families who need housing and other support services in scattered sites and designated apartment buildings throughout the community. Talbert House offers permanent supportive housing, transitional housing and rent vouchers/subsidies. To determine if you are eligible and/or space is available, contact 513-221-HELP (4357)

Legal Sanctions Related to Drugs and Alcohol

The Christ College of Nursing and Health Sciences supports the full enforcement of federal, state, and local legal sanctions described in the following pages.

Federal Law

 Federal law prohibits, among other things, the manufacturing, distributing, selling and possession of controlled substances as outlined in 21 United States Code, Sections 801 through 971. Depending on the amount, first offense maximum penalties for trafficking marijuana range from up to five years’ imprisonment and a fine of up to $250,000 to imprisonment for life and a fine of $4 million. Depending on the amount, first offense maximum penalties for trafficking other controlled substances (e.g., methamphetamine, heroin, cocaine, cocaine base, PCP, LSD, fentanyl and fentanyl analogue) range from five years to life imprisonment and fines range from $2 to $4 million. First offense penalties and sanctions for the illegal possession of small amounts of controlled substances, including marijuana, range from up to one year in prison or a fine of at least $1,000. Penalties are more severe for subsequent offenses.

 Convictions for federal drug offenses can also result in the loss of eligibility for federal financial aid.

State Law, Alcohol

 Ohio Revised Code (“O.R.C.”) Section 4301.63 provides that no person under the age of 21 years shall purchase beer or intoxicating liquor. The penalty for a violation may include a fine of not less than $25, but no more than $100 may be imposed. The court may order that the fine be paid by the performance of public work at a reasonable hourly rate established by the court and shall designate the time within which the public work shall be completed.

 O.R.C. Section 4301.631 provides that no underage person can purchase low alcohol beverages, that no person may furnish low alcohol beverages to an underage person, and that no person shall allow underage persons to consume low alcohol beverages on his or her property. Punishments for violating O.R.C. Section 4301.631 range from fines of $25 to $250 and imprisonment up to 30 days.

 O.R.C. Section 4301.633 provides that no person shall knowingly furnish any false information as to the name, age, or other identification of any person under 21 years of age for the purpose of obtaining beer or intoxicating liquor for a person under 21 years of age, by purchase or as a gift. Violation of this law is a misdemeanor of the first degree. The maximum penalty is imprisonment for not more than 6 months and a$1,000 fine.

 O.R.C. Section 4301.634 provides that no person under the age of 21 years shall knowingly show or give false information concerning his name, age, or other identification for the purpose of purchasing or otherwise obtaining beer or intoxicating liquor in any place in this state where beer or intoxicating liquor is sold under a permit issued by the department of liquor control. Violation of this law is a misdemeanor of the first degree. The maximum penalty is imprisonment for not more than 6 months and a$1,000 fine.

 O.R.C. Section 4301.64 prohibits the consumption of any beer or intoxicating liquor in a motor vehicle. Violation of this law is a misdemeanor of the fourth degree. The maximum penalty is imprisonment for not more than 30 days and a $250 fine.

 O.R.C. Section 4301.69(A) prohibits selling beer or intoxicating liquor to a person under the age of 21 years, or buying it for or furnishing it to such a person. Violation of this law is a misdemeanor. The maximum penalty is imprisonment for not more than 6 months and a fine of not less than $500 and no more than $1,000.

 O.R.C. Section 4301.69(E) provides that no underage person shall knowingly possess or consume any beer or intoxicating liquor, in any public or private place, unless he is accompanied by a parent, spouse, or legal guardian, who is not an underage person, or unless the beer or intoxicating liquor is given for medical or religious purposes. Violation of this law is a misdemeanor of the first degree. The maximum penalty is imprisonment for not more than 6 months and a $1,000 fine.

 O.R.C. Section 4511.19 prohibits any person from driving a motor vehicle while under the influence of alcohol and/or any drug of abuse. Violation of this law is a misdemeanor of the first degree. The maximum penalty is imprisonment for not more than 6 months and a $1,075 fine, in addition to license suspension and attendance satisfactory completion of a treatment or education program. Penalties for repeat offenders can result in up to 5 years in prison and an increase in fines.

State Law, Drugs

 O.R.C. Section 2925.03 provides that no person shall knowingly “traffic” in controlled or illicit substances, including marijuana. Trafficking includes selling, offering to sell, delivering, distributing, preparing, cultivating, and manufacturing of controlled substances. The penalty is mandatory fines ranging from $100 to $20,000, depending on offense and drug involved, and mandatory jail sentences ranging from 6 months to 10 years.

 O.R.C. Section 2925.11 provides that no person shall knowingly obtain, possess, or use a controlled substance. Drug abuse offenses involving amounts of marijuana less than 100 grams carries a penalty of not more than $150. Possessing larger amounts of marijuana will result in more severe penalties up to a mandatory jail term of not more than 8 years and a fine of up to $15,000. Drug abuse offenses involving other drugs may result in jail terms of up to 11 years and fines of $20,000.

 O.R.C. Section 2925.12 provides that no person shall make obtain, possess, or use drug abuse instruments. A first offense can carry a jail term of up to 90 days and fines of $750, plus driver’s license suspension for a period of six months to five years.

 O.R.C. Section 2925.14 provides that no person shall knowingly use, possess with purpose to use, sell, manufacture or advertise drug paraphernalia. Depending upon the facts, the penalty is imprisonment up to 6 months and fines up to $1,000.

 O.R.C. Section 2925.31 provides, except for lawful research, clinical, medical, dental, or veterinary purposes, no person with intent to induce intoxication or similar effect, shall obtain, possess, or use a harmful intoxicant. The penalty is fines up to $1,000 and 6 months in jail, plus driver’s license suspension for a period of six months to five years.

 O.R.C. Section 2925.37 provides that no person shall knowingly possess, make, sell, or deliver counterfeit controlled substances. Depending upon the facts, the penalty can be up to 180 days in jail and a $1,000 fine, and result in a driver’s license suspension for a period of six months to five years. Aggravating circumstances can also cause the offense to become a felony of the fourth degree with prison terms between 6-18 months and a fine up to $5,000.

Local Law

 The City of Cincinnati enforces all the state criminal statutes cited above. In addition, Cincinnati lists some additional sanctions for alcohol and other drug use, including without limitation, prohibitions against: driving under the influence of alcohol or drugs; possession and consumption of alcohol while underage; providing alcohol to underage persons; having an open container of alcohol in public places; possession of a controlled substance; purchasing and consuming low-alcohol beverages by underage persons; using false representations by underage persons to obtain alcohol; permitting the consumption of alcohol by underage persons at a person’s property (including hotel rooms); and hosting a party where alcohol or drug abuse occurs. Penalties for violation of these local laws include fines not to exceed $1,000 (plus court costs) and imprisonment for up to six months.

Students Convicted of Possession or Sale of Drugs

A federal or state drug conviction (but not a local or municipal conviction) can disqualify a student for Federal Student Aid (FSA) funds. The student self-certifies in applying for aid that s/he is eligible; the institution is not required to confirm the reported information unless it has conflicting information.

Convictions only count against a student for aid eligibility purposes (FAFSA question 23c) if they were for an offense that occurred during a period of enrollment for which the student was receiving federal student aid—they do not count if the offense was not during such a period, unless the student was denied federal benefits for drug trafficking by a federal or state judge (see drug abuse hold sidebar). Also, a conviction that was reversed, set aside, or removed from the student’s record does not count, nor does one received when she was a juvenile, unless she was tried as an adult.

The chart below illustrates the period of ineligibility for FSA funds, depending on whether the conviction was for sale or possession and whether the student had previous offenses. (A conviction for sale of drugs includes convictions for conspiring to sell drugs.)

Possession of Illegal Drugs

Sale of Illegal Drugs

1st Offense

1 year from date of conviction

2 years from date of conviction

2nd Offense

2 years from date of conviction

Indefinite period

3rd Offense

Indefinite Period

Indefinite Period

If the student was convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different, the student will be ineligible for the longer period. Schools must provide each student who becomes ineligible for FSA funds due to a drug conviction a clear and conspicuous written notice of his loss of eligibility and the methods whereby he can become eligible again.

A student regains eligibility the day after the period of ineligibility ends (i.e., for a 1st or 2nd offense); or when he or she successfully completes a qualified drug rehabilitation program that includes passing two unannounced drug tests given by such a program. Further drug convictions will make him ineligible again.

Students denied eligibility for an indefinite period can regain eligibility after completing any of the following 3 options:

  1. Successfully completing a rehabilitation program, as described below, which includes passing two unannounced drug tests from such a program);
  2. Having the conviction reversed, set aside, or removed from the student’s record so that fewer than two convictions for sale or three convictions for possession remain on the record; or
  3. Successfully completing two unannounced drug tests which are part of a rehab program (the student does not need to complete the rest of the program).

In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility. It is the student’s responsibility to certify that s/he has successfully completed the rehabilitation program; as with the conviction question on the FAFSA, the institution is not required to confirm the reported information unless it has conflicting information.

When a student regains eligibility during the award year, the institution may award Pell Grant, TEACH, and Campus-Based aid for the current payment period and Direct Loans for the period of enrollment.

Standards for a Qualified Drug Rehabilitation Program:

A qualified drug rehabilitation program must include at least two unannounced drug tests and satisfy at least one of the following requirements:

 Be qualified to receive funds directly or indirectly from a federal, state, or local government program.

 Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company.

 Be administered or recognized by a federal, state, or local government agency or court.

 Be administered or recognized by a federally or state-licensed hospital, health clinic, or medical doctor.

If the institution is counseling a student who will need to enter such a program, the institution may advise the student of these requirements. If a student certifies that he has successfully completed a drug rehabilitation program, but the institution has reason to believe that the program does not meet the requirements, the institution must find out if it does before paying the student any FSA funds.

Tobacco Policy

The Christ Hospital and The Christ College of Nursing and Health Sciences prohibit the use of tobacco products (including electronic cigarettes) on its campuses, in its facilities and vehicles.

Patients, visitors, employees, physicians, students, volunteers, vendors, and contractors may not smoke or use tobacco products (including electronic cigarettes) on the grounds of The Christ Hospital Health Network facilities. This includes all vehicles in parking areas and hospital vehicles off the property. The Christ Hospital also discourages the use of tobacco products (including electronic cigarettes) by employees or visitors on properties adjacent to hospital properties, to show respect for our neighbors. The administration of the College requests that students refrain from smoking at the foot of driveways and walls in the surrounding vicinity of the College on Auburn Avenue, as well as smoking near signage for The Christ Hospital or College.

Student Travel Policy

Updated 1/19/16; Updated 11/15/16; 12/11/17

TCCNHS believes that College-sponsored off campus events involving student transportation and travel (“trips”) are a valuable part of a student’s learning experience. However, these trips raise particular issues and safety concerns, and this policy has been developed to address these concerns. This policy applies to following types of College-sanctioned or funded trips:

 Curriculum-based/academic trips, including field trips;

 Trips sponsored by student organizations;

 Service trips; and

 Other College-sponsored trips involving student transportation.

For purposes of this policy, “Trip Sponsor” means the faculty member, staff member, or student organization leader responsible for organizing the trip, obtaining approval for the trip, and supervising the trip. Other faculty/staff members may assist the Trip Sponsor in carrying out his or her duties.

This policy does not apply to students driving to outside agencies for clinical experiences. Students alone are responsible for this type of transportation. Additionally, this policy does not apply to minor or impromptu activities in the nearby area that may involve student transportation (such as a faculty member and small student group traveling to the local library), nor does it apply to any type of personal travel to and from the College or unrelated to the College.

Prior to the Trip

Trip Approval

All trips governed by this policy must be pre-approved by the Dean of College Support Services using the Student Trip Approval Form. The Trip Sponsor should complete the Student Trip Approval Form in its entirety and file it at least three (3) weeks in advance of the trip with the Dean of College Support Services. .

The Student Trip Approval Form may be used for one-time trips or for recurring trips throughout a semester.

If a trip involves expenses that the Trip Sponsor considers reimbursable by the College, these expenses must be described in an attachment to the Student Trip Approval Form.

Trips are approved on the basis of some or all of the following factors: distance, travel time, destination, nature of trip, faculty/staff presence, budgetary concerns, and completion of appropriate forms.

Transporting Students

Faculty/Staff Transporting Students

All faculty/staff that provide student transportation on a trip governed by this policy must be authorized by the College to do so. All faculty/staff who anticipate that they may be providing such transportation are encouraged to become authorized drivers at the beginning of the semester, or soon after hire.

Faculty/staff must submit a current driver’s license and proof of insurance to the Dean of College Support Services, which will request a Driver Record check on the information provided. Please allow for processing and review time of approximately three (3) weeks. The College retains discretion as to whether to grant authorization to transport students. If the Driver Record check clears and authorization is granted, the Dean of College Support Services and the faculty/staff member should sign the Faculty/Staff Authorization to Transport Students Form.

Faculty/Staff driving authorizations are valid for the duration of employment with TCCNHS unless a violation occurs. Licensure violations must be self-reported to the Dean of College Support Services, within three (3) days of the violation. Driving authorizations are subject to revocation at the College’s discretion, and failure to self-report violations can result in disciplinary action. The College reserves the right to require additional license checks and Driver Record checks.

Completed and signed Faculty/Staff Authorization to Transport Students Forms will be maintained by the Dean of College Support Services until the faculty/staff member is no longer employed.

Student Transportation

Student Self-Transportation

In some circumstances, students may be transporting themselves on a trip governed by this policy. In the event a student travels in any personally owned vehicle or via public transportation for such a trip, the student must complete a Student Self-Transportation Agreement and submit it to the Trip Sponsor prior to the trip. This applies to trips for which the student chooses not to use the College-provided transportation as well as trips for which the College does not provide transportation. The Student Self-Transportation Agreement may be used for one-time trips or for frequent trips throughout a given semester.

In the event a student is involved in an accident in his/her personal vehicle while transporting himself/herself on a trip governed by this policy, the student is responsible for loss or damage to the vehicle and any bodily injury or property or other liability, and is expected to maintain appropriate insurance covering damage, liability and medical costs.

Authorized Student Drivers

On some trips governed by this policy, students may be driving other students. TCCNHS permits student drivers to transport other students on these trips only after a student obtains authorization as indicated below.

To become an authorized driver a student should initiate the following application process at least three (3) weeks prior to the trip.

 Complete the Student Driver Authorization Form and turn it in to the Dean of College Support Services.

 Submit a current driver’s license and proof of insurance to the Dean of College Support Services for copying.

 For insurance purposes, the College will obtain a Driver Record check.

The College maintains discretion as to whether to grant approval. If approved, student driving authorizations are valid for the duration of enrollment at TCCNHS unless a violation occurs. Licensure violations must be self-reported to the Dean of College Support Services within three (3) days of the violation. Driving authorizations are subject to revocation at the College’s discretion, and failure to self-report violations can result in disciplinary action. The College reserves the right to require additional license checks and Driver Record checks.

Completed and signed Student Driver Authorization Forms should be maintained by the Dean of College Support Services until the student is no longer enrolled.

Safe and Legal Operation of Vehicles

The following guidelines apply to authorized drivers while on a trip governed by this policy:

 Drivers must ensure that they have a valid license to drive.

 Under no circumstance will drivers be reimbursed by the College for fines incurred for moving or parking violations.

 Under no circumstance will drivers operate a vehicle on trips governed by this policy under the influence of alcohol or other controlled substances.

 Drivers must ensure that they are properly insured when operating vehicles.

 Personal side trips are not permitted.

 In the event of an accident, regardless of the amount of damage or injury, drivers must contact local law enforcement authorities and an accident report must be obtained. Drivers must notify the Dean of College Support Services as soon as possible.

Required Forms

All students participating in a trip governed by this policy must complete an Emergency Contact and Medical Form, sign a Release Form, and give both to the Trip Sponsor prior to the trip. For any student under the age of 18, parent/guardian signature(s) will also be required.

Prior to departure, the Trip Sponsor should provide the Dean of College Support Services with a copy of the approved Student Trip Approval Form, completed Emergency Contact and Medical Forms, and the signed Release Forms. The Trip Sponsor should keep a copy of the same documents for the duration of the trip.

Other Pre-Trip Considerations

The following issues must be considered prior to a trip governed by this policy:

 Trip Sponsors must meet with those students traveling to discuss the planned itinerary, behavioral expectations, and transportation details. It should be communicated to students that the College does not provide medical insurance for any student’s participation in the trips and that students will be responsible for any medical costs they incur during and/or as a result of the trip.

 Students will be held to the standards of conduct found in the College Catalog and all other College policies while participating in trips governed by this policy and may be disciplined accordingly.

 Students who do not turn in the proper forms, or meet other pre-requisites for a trip, shall not be permitted to go on the trip.

 If the trip includes overnight accommodations, students of the same gender should room together, and faculty/staff members will not room with students.

 College administrators may cancel trips governed by this policy for any reason it deems necessary, including, but not limited to, inclement weather conditions, travel advisories, emergencies, budgetary concerns, etc.

 Except with the permission of the Dean of College Support Services obtained in advance, no one other than College students and faculty/staff may participate in trips governed by this policy.

During the Trip

Emergencies and Incident Reporting

This section contains guidelines to follow in case an incident or emergency occurs on a trip. Reactions to incidents and emergencies will and do vary depending upon the circumstances. Trip Sponsors and other faculty/staff members should use their judgment of how to best handle an incident or emergency situation. In addition to these guidelines, Trip Sponsors may want to develop, and communicate to students, trip-specific safety precautions as appropriate.

If someone on the trip requires medical attention:

 Taking into consideration the extent of the injury or illness, make certain that the student or faculty/staff receives the required medical attention.

 For injuries or illnesses that are more than minor in nature, report the situation to the Dean of College Support Services.

 For injuries or illnesses that are more than minor in nature, complete a Student Trip Incident Report Form and turn into the Dean of College Support Services as soon as reasonably possible.

If a student egregiously violates College policy (as determined by the Trip Sponsor and/or other faculty/staff member in attendance) or is arrested:

 Report the incident to the Dean of College Support Services.

 Complete a Student Trip Incident Report Form and turn into the Dean of College Support Services as soon as reasonably possible.

Other serious incidents, where, at the very least, the situation should be reported to the Dean of College Support Services. The report should be shared with the Associate Dean of Compliance, as needed, for inclusion in the College’s Annual Security Report. A Student Trip Incident Report Form should be completed and turned in as soon as reasonably possible, include:

 Crimes committed by or against someone on the trip

 Recurring alcohol abuse

 Someone on the trip goes missing

 Natural disasters affecting those on the trip

 Any incident requiring an emergency medical response or involvement of law enforcement

 Any incident involving a significant violation of College policy

 Any incident could require the use of significant College resources to address or resolve

 Any other crises involving the immediate well-being of those on the trip

Other Trip Considerations

The following issues should also be considered during a trip governed by this policy:

 If there will be expenses approved for reimbursement by the College, Trip Sponsors are responsible for obtaining and keeping all necessary invoices, receipts, etc. throughout the trip.

 Student must attend all scheduled events and activities. Permission to leave the group or not attend a scheduled event or activity must be received from the Trip Sponsor.

 Students are responsible to arrive on time at all scheduled activities and events as indicated by the Trip Sponsor and/or on a distributed itinerary.

 The Trip Sponsor, faculty/staff, and students are responsible for all expenses they personally incur outside that authorized by the College as a reimbursable expense.

 Travelers will be held financially responsible for any damages, liability or losses to personal property that result from their misconduct (e.g., damages to hotel rooms, theft of hotel linen, etc.).

 If the overnight accommodations are for more than one night or recurrent (i.e. year after year at the same hotel, even if for one night each time), faculty/staff, and students will provide the following specific information to the Dean of College Support Services by the Trip Sponsor/Trip Leader: the room number(s), floor number(s), possible access areas (hallways, stairs, elevators, lobby, parking lot) and specific dates and times of use. The Dean will provide completed document(s) to the Associate Dean of Compliance for use in retrieving information for required non-campus property crime reporting. Information must be submitted on the Student Travel Non-Campus Property Form.

Documents

The following documents should be maintained by the Trip Sponsor and the Dean of College Support Services during the trip:

 The approved Student Trip Approval Form

 Signed student Release Forms

 Signed Student Self-Transportation Agreements, if any

 Student Emergency Contact and Medical Forms

 This Student Travel Policy

 Student Travel Non-Campus Property Form.

Following the Trip

Reimbursement of Expenses

Those seeking reimbursement for approved trip expenses should confer with the Dean of College Support Services.

Retention of Documents

The following documents should be maintained by the Dean of College Support Services for three (3) years after completion of the trip:

 The approved Student Trip Approval Form

 Signed student Release Forms

 Signed Student Self-Transportation Agreements, if any

 Completed Student Trip Incident Report Forms, if any

Service Animal Policy

It is the policy of The Christ College of Nursing and Health Sciences that service animals assisting individuals with disabilities are welcomed and generally permitted in all facilities and on all campuses with the exceptions described below.

The American’s with Disabilities Act (ADA) and its amendments define a service animal as a dog that is individually trained to do work or perform tasks for an individual with a disability. Beginning on March 15, 2011, only dogs are recognized as service animals under Titles II and III of the ADA. There is a provision regarding miniature horses as services animals, meeting specific assessment factors.

There are instances when a service animal may be restricted. With regards to the college, there may be possible restrictions of service animals in nursing and health sciences programs, food services programs, or laboratories that can pose a safety risk. These exceptions would need to be considered individually to determine whether the dog poses a possible danger and if other reasonable accommodations can be provided.

Overall, it is the student’s responsibility to ensure the safety and control of the animal. While legal access rights are afforded to users of assistance animals, with that comes the responsibility of ensuring the animal behaves and responds appropriately at all times in public and adheres to the same socially acceptable standards as any individual in the community.

Types of Service Dogs (Animals):

 Guide dog – A carefully trained dog that serves as a travel tool by persons who are blind or have severe visual impairment.

 Hearing dog – A dog who has been trained to alert a person with significant hearing loss or who is deaf when a sound (e.g., knock on the door) occurs.

 Service dog – service dog is a dog that has been trained to assist a person who has a mobility or health impairment. Types of duties the dog may perform include carrying, fetching, opening doors, ringing doorbells, activation elevator buttons, steadying a person while walking, helping a person up after the person falls, etc.

 Sig dog – A dog trained to assist a person with autism. The dog alerts the partner to distracting repetitive movements common among those with autism that may have problems with sensory input and needs the same support services from a dog that a dog might give to a person who is blind or deaf.

 Seizure respond dog – A dog trained to assist a person with a seizure disorder; how the dog serves the person depends on the person’s needs. The dog may stand guard over the person during a seizure, or the dog may go for help. A few dogs have somehow learned to predict a seizure and warn the person in advance.

 Therapy and Companion Animals are not generally covered under the ADA. However, if the animal is specifically trained to perform tasks of the owner, the requests will be evaluated on a case by case basis.

Documentation Requirements

The owner of the service animal will be required to meet with the Director of Student Success. Requests are handled through the regular accommodation process. The following information is required for documentation purposes:

 Health records – The animal must have a health statement, including vaccinations from a licensed veterinarian dated within the past year. Generally, legitimate assistance animals are well groomed and receive excellent veterinary care, including an annual checkup. A veterinarian’s statement within the past 12 to 15 months as to good health is necessary. Preventative measures should be taken at all times for flea and odor control.

 Minimum training standards – Verification that the animal has been individually trained to provide the service/assistance to meet the needs of the student/handler.

 Identification – It is recommended that the animal wear some type of commonly recognized identification symbol, identifying the animal as a working animal, but not disclosing disability.

Control Requirements

 The animal should be on a leash when not providing a needed service to handler.

 The animal should respond to voice commands at all times, and the handler should be in full control of the animal.

 To the extent possible, the animal should be as unobtrusive to other students and the learning environment as possible.

Consequences for Behavior – When a service animal is determined out of control as reported by students, staff, or administration, the infraction will be treated on an individual basis. If the animal poses a threat to the safety of other students, Christ Hospital Safety and Security will be part of the collaboration team to determine the outcome of the behavior. Consequences may include but not be limited to muzzling a barking animal, refresher training for both the animal and the owner, or exclusion from college facilities. If the service animal is excluded from the college, this does not apply to the owner who is welcome to continue at the college without the service animal.

Pubic Etiquette by Services Animals

To the extent possible, the animal should not:

 Sniff people or the personal belongings of others.

 Display any behaviors or noises that are disruptive to others unless art of the service being provided to the owner.

 Engage in personal grooming in public settings.

 Block an aisle or passageway for fire egress.

Public Etiquette to Student with Animal

General public should avoid:

 Petting a service animal as it may distract them from the task at hand.

 Feeding the service animal.

 Deliberately startling a service animal.

 Separating or attempting to separate an owner/handler from his/her service animal.

 Hesitating to ask a student if she/he would like assistance if there seems to be confusion.

Conflicting Disabilities

It is common for a person to have a disability the precipitates an allergic reaction to animals. Persons making an asthmatic/allergy/medical complaint are directed to the Student Success Department. The person making the complaint must show medicinal documentation to support the problem as efficiently and expeditiously as possible. In the event the situation cannot be resolved, the Associate Dean, Compliance/Chief Disability Officer will assist within the grievance procedure.

Leave of Absence

Updated 1/11/16

Leave of absence (LOA) is defined as an absence from the College for a period not exceeding one year from the beginning of the last semester in which the student was enrolled. (Notes: For leaves not exceeding one semester, either fall or spring, please see the Non-Continuous Enrollment policy. Leaves of Absence associated with active duty in the US Armed Forces are addressed by a separate policy, below—Military Leave of Absence.)

Criteria

To be eligible for a Leave of Absence, a student must meet the following criteria:

a. Be a degree-seeking matriculated student having completed one semester at the College.

b. Be in good academic standing, as defined in the College Catalog, and passing all courses in which you are currently enrolled at the time of the leave. Students on academic probation do not qualify.

c. Be in good financial standing with the College. Students on financial hold do not qualify.

Process for Obtaining an LOA:

  1. Review the LOA policy.
  2. Obtain an LOA Form from the Registrar’s Office.
  3. Schedule an appointment with the following persons to obtain the signatures required by the LOA Form:

a. Academic Advisor

b. Director of Admissions and Financial Aid, or designee

c. Bursar, or designee

d. Program Director, where applicable.

  1. Make an appointment to meet with the Dean of College Support Services.

a. When meeting with the Dean, the student will submit the completed LOA Form and discuss the next steps to be taken (including what supporting documentation will need to be submitted).

Types of LOA:

 Compassionate Leave: A student who has experienced a *catastrophic event that significantly impairs completion of a course of study will qualify for a Compassionate LOA. (*A catastrophic event may be defined as a one-time extenuating occurrence such as a serious illness or injury that requires medical care, or the death of an immediate family member.)

 Medical Leave: A student who must interrupt enrollment temporarily because of physical or psychological illness may request a Medical Leave of Absence from the Dean of College Support Services. The medical or mental health professional who has been providing treatment to the student will, with the student’s written consent, confirm in writing that a Medical Leave is warranted due to the student’s health problem. Students must meet the above Leave of Absence criteria and follow the Process for Obtaining a Leave of Absence outlined above. Supporting medical documentation must be dated within 30 days of the request for a Medical Leave of Absence.

If LOA is Approved:

 The student will be notified in writing by the Dean of College Support Services.

 The student should report to the Registrar’s Office to drop his/her classes (where applicable) and turn in his/her identification badge and parking card.

 All student privileges will be suspended (with the exception of Impact Student Life Assistance), to be reinstated upon the student’s return.

 Courses taken at other institutions during the student’s LOA will not be considered for transfer credit.

 The appropriate administrative personnel may administratively withdraw the student from his/her coursework, where appropriate. The student will receive a “WA” for Withdrawal Administrative on his/her transcript. The student must then repeat the course.

 The student should refer to the appropriate program handbook to know and understand what will be expected of him/her upon return from LOA.

 The student must plan to meet with his/her Academic Advisor eight (8) weeks prior to the date of his/her return.

If LOA is Not Approved:

 The student will be notified in writing by the Dean of College Support Services.

 The student should refer to the College Catalog policy on Withdrawals.

Eight (8) Weeks Prior to Returning from LOA:

  1. The student must meet with their Academic Advisor to:

a. Review the revised education plan, degree audit and receive a release to register for classes.

b. Verify that all College and program requirements are satisfied, for example: proof of insurance, health records, background checks, etc.

  1. The student must communicate with the Registrar to register for classes, as available. (Placement of the returning student will be evaluated by the appropriate administrative personnel. The Registrar will notify the appropriate personnel of the change in student status.)

Failure to Return from LOA:

 Students will receive written notification of an Administrative Withdrawal from the College. This notification will come from the Dean of College Support Services.

 Students who desire to return to the College after the Leave of Absence has expired must reapply for admission.

Military Leave of Absence

Any student who is a member of the Armed Forces of the United States and is called to active duty will be granted a Military Leave of Absence for the period of active duty and one year thereafter.

 Requests must be accompanied by a copy of military orders indicating the induction date.

 Upon return from a Military Leave of Absence, the student will be restored to the educational status attained prior to being called to duty without loss of academic credits earned, scholarships or grants awarded, or tuition or other fees paid prior to the commencement of active duty.

 Students requiring a Military Leave of Absence should contact the Associate Dean of the program in which they are enrolled for additional information.

 For additional information regarding Veterans’ benefits, contact the Director of Admissions and Financial Aid.

Pregnant and Parenting Student Policy

Added 3/13/2017

A student who foresees any educational issues related to a pregnancy or due to parenting responsibilities is strongly encouraged to notify the College as soon as possible. By doing so, the student and College personnel can collaborate and develop an appropriate plan for the continuation of the student’s education in light of the unique nature of the College’s nursing and health sciences programs and their clinical requirements. Pre-planning can also help with particular challenges a student may face while pregnant, when recovering from childbirth, or due to parenting obligations (e.g., missed classes, make-up work, etc.). Please note, however, that the choice to inform the College of a pregnancy is voluntary, and a student is not required to share this information with the College.

To support the College’s commitment to student success, the College clarifies the options students have when anticipating educational issues related to a pregnancy or due to parenting responsibilities.

If a student voluntarily decides to disclose a pregnancy to the College or is concerned that parenting responsibilities may have an impact on class attendance or other educational obligations, the student should contact the Chief Compliance Officer. Once contact has been made, the student will have several options, as described below.

  1. Continue at the College and Seek Reasonable Adjustments to Educational Obligations

 If a student decides to continue in his/her program and desires to have any adjustments to his/her academic program due to pregnancy or parenting responsibilities, the student through the Chief Compliance Officer will discuss any reasonable adjustments that may be implemented with professors, and other needed personnel (program director, academic advisor, etc.). The Chief Compliance Officer may also consult with other College personnel in determining what, if any, reasonable adjustments are available. Also, while the student is able to and encouraged to ask for specific adjustments that are believed to be necessary, the College reserves the right to deny specific requests that it determines are not reasonable in light of the College’s programs and the particular circumstances raised by the student’s situation.

 Adjustments that have been agreed upon, if any, will be documented and signed by both the student and the Chief Compliance Officer.

 The following expectations apply to students who are absent due to pregnancy and related issues:

 A student will need to provide specific documentation on office letterhead from the student’s healthcare provider, including the presence or absence of restrictions, dates of absence, and release to return to classes after hospitalization due to pregnancy and related issues.

 Students must communicate any unexpected delays in returning to school to the Chief Compliance Officer or other key personnel (program director, academic advisor, etc.) so that possible additional reasonable adjustments can be considered.

  1. Request a Leave of Absence

 A student may desire to take a leave of absence due to pregnancy or parenting responsibilities, and the Chief Compliance Officer is available to discuss this option with the student.

 A leave of absence due to pregnancy or parenting responsibilities may be for various amounts of time depending on a student’s particular circumstances. A leave based on pregnancy may be extended if deemed medically necessary by the student’s doctor.

 Due to the structure of the College’s health sciences programs, the timing and/or length of a student’s leave of absence may result in the student being required to re-take or finish course(s) in a future term.

 If taking a leave of absence under this policy, an Education Plan will be discussed and signed by the student and the Chief Compliance Officer or Dean of College Support Services.

  1. Withdraw from the College

 The student may, in his/her sole discretion, determine that he/she must withdraw from the College for an indefinite period of time or permanently due to pregnancy or parenting responsibilities. Normal College withdrawal procedures, and readmission procedures (if applicable), apply.

Policy Exceptions

The Dean/President may grant policy exceptions based on unusual facts or circumstances. Exceptions must not violate federal, state or local laws or regulations, including governmental rules. In evaluating a request for an exception, the Dean/President will meet the following standards:

 If there is any question as to whether the exception may implicate federal, state or local laws or regulations, the President and General Counsel must be consulted before the exception is granted.

 Should the facts and circumstances indicate a recurring issue, the Dean/President should consider revising the policy.

 Exceptions to the policies must be documented and maintained by the department making the decision. Policy exception documentation should be maintained for 5 years after the decision is made.